School Financial Bookkeeper

Howard County Public School System•Perryton, TX

1d•Onsite

About The Position

Under the direction of the Principal, the School Financial Bookkeeper monitors the day-to-day accounting, procurement, and reporting functions for the school. This position is responsible for accurate financial record-keeping, reconciling multiple accounts (Bank, P-Card, Petty Cash) and ensure that all onsite funds are handled securely. The position serves as the primary liaison for financial inquiries, providing essential support to the Principal, Central Office, and school account managers to ensure smooth and compliant fiscal operations.

Requirements

High School diploma or GED (must scan and upload to the online application).
Two years of general administrative support or clerical experience, one year of which must be working with accounting or bookkeeping records.
An Associate Degree or the successful completion of 60 credit hours from an accredited college or university may be substituted for up to two (2) years of the required administrative support or clerical experience.
Six semester hours of accounting or bookkeeping may be substituted for one year of experience with accounting or bookkeeping records.
Possession of a Class C Driver’s License
Knowledge of Fund Accounting & Financial Reporting: Deep understanding of school activity funds, including restricted vs. unrestricted accounts and the full accounting cycle (reporting, reconciliations, and disbursements).
Knowledge of Regulatory Compliance: Knowledge of local government or school system policies (specifically the HCPSS Manual of Policies and Procedures) and state sales tax laws.
Knowledge of Audit Standards: Understanding of internal control frameworks and the requirements of both internal and external audits to ensure fiscal transparency.
Knowledge of Procurement & Payroll: Familiarity with requisition systems, vendor management, and salary voucher processing for a diverse workforce.
Skills in Financial Software Proficiency: Expertise in using prescribed computer systems for tracking textbooks, equipment, and supply orders.
Skills in Reconciliation & Forecasting: Mastery of bank and P-Card reconciliations, as well as the ability to project cash flow to prevent budget shortfalls.
Skills in Clerical & Administrative Accuracy: Skilled in processing high-volume financial documents, including checks, vouchers, and student obligation records, with zero-error tolerance.
Skills in Instructional Communication: The ability to translate complex financial policies into understandable training for account managers and staff.
Abilities in Integrity & Security: The ability to handle sensitive funds with absolute discretion, ensuring the physical security of onsite cash and its safe transport to the bank.
Abilities in Strategic Collaboration: Ability to act as a financial advisor to the Principal, providing data-driven insights on available budgets and fiscal controls.
Abilities in Conflict Resolution & Public Relations: Ability to handle inquiries from vendors, parents, and staff with professionalism and clarity, even when discussing sensitive financial obligations.
Abilities in Time Management: Proven ability to manage competing deadlines, such as ensuring "prompt payment" to vendors while meeting monthly reporting cycles.

Responsibilities

Preparing and submitting timely monthly financial reports.
Preparing monthly bank and P card reconciliations.
Monitoring cash flow and forecasting cash needs.
Complying with sales tax collection and remittance procedures.
Preparing reports and correspondence as necessary.
Depositing receipted funds
Communicating with Principal on internal/fiscal controls.
Ensuring school compliance with the HCPSS Manual of Policies and Procedures for Administering School Activity Funds.
Providing information and assistance to internal and external auditors.
Training school account managers on policies and procedures.
Ensuring established procedures are followed, including securing onsite funds and transporting funds to the bank.
Processing requisitions and verifying invoices for prompt payment.
Preparing checks for disbursement based on approved vouchers.
Processing and monitoring orders for supplies, equipment and textbooks in the prescribed computer system.
Assisting Principal with reconciling available budgets for materials of instruction funds and submitting invoices to the Central Office.
Preparing and submitting salary vouchers for the school.
Maintaining and monitoring office petty cash fund.
Responding to Account Manager inquiries and distributing monthly account balance reports.
Receiving and responding to written and telephone inquiries from vendors, parents, staff and/or others.
Monitoring student obligation records and other amounts due to the school.