Middle School Administrative Assistant (internal applicants only)

The McGillis School•Salt Lake City, UT

just now•Onsite

About The Position

The McGillis School, an established, independent K-8 school in Salt Lake City, Utah has an opening for a full-time, year round Middle School Administrative Assistant beginning August 2026. Our mission is to educate children and instill in our students a love of learning and the abilities to think critically, live ethically, and appreciate the value of each individual. Our school is built on the premise that diversity, equity, and inclusion matter. As a school founded on Jewish values, culture, and history, we understand how vital it is to hear, understand, and learn from those who have been marginalized. We believe a diverse, inclusive community is essential to a rich educational experience, and we support each person in our community to reach their full potential. Commitment to this work is crucial for the long-term viability and success of our school. The McGillis School seeks a highly organized and collaborative Administrative Assistant to primarily support West Campus operations and the Integrative Studies Department. Reporting to the Middle School Director, this position will provide administrative support to the broader Middle School as needed and will also serve as a key member of the school’s administrative support team that works closely across two campuses to ensure the smooth daily operation of school offices and programs. The ideal candidate enjoys working with Middle School students, embraces the School’s mission and values, and thrives in a dynamic environment requiring flexibility, professionalism, initiative, and strong interpersonal skills.

Requirements

Warmth, positivity, and a collaborative, team-oriented working style
Organizational skills, ability to multitask and demonstrates initiative
Excellent communication skills, both written and verbal
Strong interpersonal skills and the ability to work with a wide range of people including parents, faculty/staff, administrators, students, and community members
Problem solving skills, resourcefulness, and attention to detail
Ability to navigate sensitive situations with students/parents/colleagues
Ability to maintain confidentiality while supporting school-wide administrative decisions and student information
Flexibility, adaptability, and willingness to support various school departments, as needed
Strong computer skills and willingness to learn a variety of programs and systems
Ability to administer basic First Aid

Responsibilities

Provide administrative support to ensure efficient operation of West Campus
Be a consistent presence at West Campus office for faculty and students
Answer phone calls and support campus visitors/vendors
Support daily attendance procedures of the office; communicate with faculty and parents regarding absences, create attendance reports as needed
Coordinate early dismissals and late arrivals
Organize and maintain office and kitchen supplies for West Campus
Troubleshoot West Campus printer/copier issues
Administer medications or first aid to students as needed; update medication log in Veracross
Monitor security cameras and radio communication, respond as needed.
Maintain a clean and welcoming environment (i.e., office, kitchen/faculty room, common areas)
Assist with the coordination of safety drills and procedures
Understand and post the weekly I.S. schedules
Assist with the arrival and dismissal of I.S. grades/students (to and from Main Campus)
Work with the I.S. Science teachers to organize and maintain the Lab teaching spaces
Reserve buses and complete field trip form for I.S. field trips
Assist with organizing the breakout rooms, student supplies/resources, and common areas.
Support substitute teachers or cover I.S. classes on an occasional basis, if needed
Provide administrative support and schedule meetings for the Middle School Director and Middle School Dean as needed
Provide general support to the Middle School program, faculty, and students (as time allows)
Manage or engage in special projects as assigned
Coordinate and reserve charter buses for overnight class trips.
Assist with additional overnight trip coordination needs – airline tickets, hotel reservations, etc.
In Veracross, be able to look up student and faculty schedules, identify student health information, contact parents, reserve resources, and learn to build schedules in the system.