Administrative Supervisor (Internal Hennepin County applicants only)

Hennepin County•Hennepin County, MN

3d•Onsite

About The Position

The Security division within the Facility Services department is seeking an Administrative Supervisor to oversee the operating segments, contract management for the division, compliance, investigations, and budgetary responsibilities. This position will be responsible for comprehensive management of the county's properties and facilities to support county programs and services appropriately, safely, and effectively. This is an on-site, full-time, benefit-earning position. You must be a current regular or probationary employee. This position is internally classified as an Administrative Supervisor. In this position, you will mature security division support services and capabilities of operating unit segment, coordinate and process contracts and contract renewals ensuring terms, scope, and requirements are within contract policies and practices, coordinate program services and administrative functions supporting the Security Director and assigned areas, oversee the operation segment, develop and manage program-specific operating and capital budgets, manage the development and coordination of emergency preparedness programs for assigned areas, provide administrative support related to data privacy requests, budget, and compliance, and facilitate continuous process improvement of systems and programs by determining division needs, developing plans, policies, procedures, and evaluating outcomes for services. You will also conduct analysis of area operations and make recommendations to management, and prepare reports for division and department use.

Requirements

Six years or more of administrative experience.
Bachelor's degree or higher in business administration, public administration, or another field appropriate to the position and two years or more of administrative experience.
A valid driver's license and the ability to obtain a Hennepin County driver's permit.

Nice To Haves

Experience working with departmental/organizational financial budgeting.
Experience training and evaluating the performance of security personnel, scheduling work assignments, and enforcing security practices and procedures.
Experience working with compliance and data analysis.
Experience managing and developing direct reports.
Experience with SharePoint.
Skills in computer applications and systems including Microsoft Office, Excel, SharePoint, and Access.
Ability to analyze workflow and implement change.
Ability to build and nurture collaborative relationships with a variety of employees and customers, both internal and external.
Ability to be flexible and comfortable with change, complexity, and ambiguity.
Ability to communicate effectively both verbally and in writing.
Ability to manage conflict and foster a teamwork environment.
Ability to lead, develop, and manage direct reports to ensure engagement and continuous improvement.

Responsibilities

Mature security division support services and capabilities of operating unit segment.
Coordinate and process contracts and contract renewals; ensure terms, scope, and requirements are within contract policies and practices.
Coordinate program services and administrative functions supporting Security Director and assigned areas.
Oversee the operation segment.
Develop and manage program specific operating and capital budgets.
Manage the development and coordination of emergency preparedness programs for assigned areas.
Provide administrative support related to data privacy requests, budget, and compliance.
Facilitate continuous process improvement of systems and programs by determining division needs, developing plans, policies, procedures, and evaluating outcomes for services.
Conduct analysis of area operations and make recommendations to management; prepare reports for division and department use.