MGR, Health Care Admin

University of Florida•Gainesville, FL

2d•$61,000 - $80,200

About The Position

The MGR, Health Care Admin position is responsible for a variety of administrative, financial, and HR-related tasks within a healthcare division. This role involves budgeting, financial reporting, variance analysis, and monitoring physician productivity. It also includes managing workload reporting, overseeing financial accounts, and reconciling invoicing for specific departments. Additionally, the position supports research operations by assisting faculty and teams with administrative duties, managing invoices, ensuring compliance with procedures, and functioning as a project manager for research initiatives. The role also handles HR tasks such as processing hires, managing volunteers, onboarding staff, and assisting with promotion and tenure processes. Travel arrangements and expense reporting for recruits are also a key responsibility. The position supervises Clinical Research Coordinators and directs divisional symposiums. General administrative duties include ordering supplies, managing technology needs, and serving as a backup for the Division Administrator. The role requires prioritizing assignments and cooperating with others to ensure timely and high-quality completion of tasks.

Requirements

Bachelor's degree in an appropriate area and two years of relevant experience; or an equivalent combination of education and experience.

Nice To Haves

Bachelor’s or Master’s degree in business administration, healthcare administration or finance
Over 5 years of experience within the fields of business administration, healthcare administration or finance
Excellent verbal and written communication skills
Experience in Microsoft Office
Experience in OnCore
Experience in Peoplesoft
Advanced knowledge of Microsoft Excel

Responsibilities

Help budget and prepare financial reports for assigned units, including variance and ad hoc analyses.
Accurately report and monitor physician productivity for assigned divisions.
Complete assigned sections for annual budgets and monthly variance reports.
Assist with compensation plan report management and forecasting.
Manage workload reporting forms for Hematology and Oncology clinical courses, and the physician patient relationship program.
Monitor day-to-day financial accounts (ports, phone lines, postage, Shred-it, etc.) for the division.
Oversee Adult Infusion Moonlighting and BMT Moonlighting ADUs, including invoicing, assisting with shift coverage, and reconciling financial records.
Collaborate with the Department of Medicine finance team to ensure timely receipt of payments.
Provide support to research faculty and teams, including obtaining quotes, processing expense reports, and ordering lab equipment.
Schedule meetings and perform other administrative duties for research operations.
Review and pay invoices from multiple vendors for research labs.
Ensure division, department, and university procedures are followed and expenses align with grant objectives.
Assist the Division Administrator with assignments supporting basic science research faculty and laboratories.
Function as a project manager for defined clinical and research initiatives or root cause analysis investigations.
Process payments for invoices received for active clinical trial projects.
Assist with lab relocations.
Directly supervise multiple Clinical Research Coordinators.
Serve as the event director for divisional Symposiums.
Handle HR-related tasks for processing lab volunteers, Postdoc/OPS/Research Faculty and staff hires, and faculty assignment reports.
Manage asset & space reconciliation.
Onboard new faculty & staff.
Assist the division with promotion and tenure processes.
Serve as backup for BMT night moonlighting scheduling.
Handle all moonlighting payment processes for BMT and Adult Infusion Moonlighting shifts.
Ensure HR policies for both UF and Shands are followed.
Serve as the liaison for all HemOnc research faculty recruits.
Coordinate travel arrangements, including flights, hotel reservations, and transportation.
Create travel authorizations and expense reports with detailed itineraries for candidates.
Collect and process all travel receipts for payment, reimbursement, or sponsoring agency.
Serve as backup for the Division Administrator in their absence.
Conduct onboarding for administrative staff.
Coordinate with IT to manage technology needs and address issues.
Order office supplies, including assets and equipment for the division.
Act as the main contact for UFGO assistance within the division.
Manage the process of bringing in observers and volunteers for labs and clinic.
Review and approve division timesheets bi-weekly.
Prioritize assignments based on urgency or deadlines.
Work cooperatively with others in the Department to ensure timely completion of assignments.
Manage special projects as assigned.