MGR, Health Care Admin

University of Florida • Gainesville, FL

23h • $61,000 - $80,200

About The Position

This position provides day-to-day administrative management and coordination across the co-located Divisions of Geriatric Medicine and General Internal Medicine. The role involves oversight of assigned administrative staff, planning and prioritizing daily work activities to ensure efficient office operations and consistent workflow. The position supports division leadership and faculty in planning and implementing operational initiatives, establishing operational goals aligned with divisional priorities, and coordinating faculty administrative processes. Additionally, it assists with fiscal management, including budget development, financial planning, and budget monitoring, as well as preparing and reviewing financial reports. The role also supports HR functions such as onboarding, hiring, and personnel actions, and provides direct supervision of assigned staff. Project management for divisional operational initiatives, including clinical workflow improvements and administrative process redesign, is a key responsibility. The role also involves coordination and maintenance of clinical scheduling systems and supporting operational decision-making through data collection and analysis. Finally, the position performs other duties as assigned to support the clinical, educational, and research missions of the College of Medicine.

Requirements

• Bachelor's degree in an appropriate area and two years of relevant experience; or an equivalent combination of education and experience.

Nice To Haves

• Master’s degree in Health Administration, Business Administration, or related field preferred
• Prior experience in a university, academic medical center, or higher education setting
• Demonstrated management experience with proven ability to effectively lead, supervise, and develop administrative teams
• Strong financial acumen with experience in budget development, monitoring, and variance analysis
• Comprehensive knowledge of College of Medicine administrative processes and procedures preferred
• Working knowledge of UF financial and administrative systems (e.g., Concur, UFGO, myUFL, myUFmarketplace) preferred
• Strong analytical skills with the ability to design, implement, and improve policies, procedures, and workflows
• Excellent verbal, written, and interpersonal communication skills with the ability to collaborate across multiple stakeholders
• Ability to manage multiple priorities in a complex, fast-paced academic environment and adapt to changing needs
• Advanced proficiency in Microsoft Office Suite (especially Excel), with working knowledge of Teams, Zoom, DocuSign, and Adobe Acrobat

Responsibilities

• Provides day-to-day administrative management and coordination across the co-located Divisions of Geriatric Medicine and General Internal Medicine, including oversight of assigned administrative staff.
• Plans, prioritizes, and assigns daily work activities to ensure efficient office operations and consistent workflow across both divisions.
• Supports division leadership and faculty in planning and implementation of operational initiatives, including creation of tracking tools, timelines, and process improvement strategies.
• Establishes and maintains operational goals aligned with divisional priorities and assists in implementing standardized administrative workflows across both divisions.
• Coordinates faculty administrative processes including annual review preparation, documentation formatting, scheduling, and follow-up for required signatures.
• Assists Division Administrator with budget development, financial planning, and ongoing budget monitoring for both divisions.
• Prepares and reviews monthly variance reports, including identification of trends, root cause analysis, and recommendations for cost containment or operational improvement.
• Tracks operating expenditures and supports implementation of cost-effective administrative practices across shared divisional resources.
• Reviews and supports faculty productivity reporting, including scorecards and incentive-related data tied to clinical performance.
• Runs and interprets standard financial and operational reports (e.g., Business Objects, RVU dashboards) to support divisional performance monitoring and strategic decision-making.
• Supports annual budget preparation, monthly forecasting, and financial reporting activities for both divisions.
• Supports Division Administrator with HR functions including faculty and staff onboarding, TEAMS/OPS hiring and training processes, FAR/effort reporting, and administrative processing of personnel actions.
• Serves as a primary point of contact for administrative staff regarding policies, procedures, and operational guidance.
• Provides direct supervision of assigned staff, including scheduling, time approval, PTO management, performance evaluations, and development planning.
• Facilitates communication between staff and leadership to resolve operational issues and improve office workflows.
• Supports staff development through coaching, training coordination, and identification of professional growth opportunities.
• Ensures compliance with institutional HR policies and supports consistent application of administrative procedures across both divisions.
• Serves as project manager for divisional operational initiatives, including clinical workflow improvements, scheduling optimization, and administrative process redesign.
• Supports coordination and maintenance of clinical scheduling systems and related operational tools that impact patient access and clinic efficiency.
• Conducts data collection and analysis to support operational decision-making and process improvement initiatives.
• Leads or supports ad hoc projects, root cause analyses, and implementation of new administrative or clinical workflows as assigned.
• Ensures timely completion of projects through coordination with multiple stakeholders across both divisions.
• Prioritizes assignments based on urgency, operational need, and divisional deadlines while maintaining high standards of accuracy and quality.
• Collaborates across departments and divisions to ensure continuity of operations and support institutional goals.
• Performs other duties as assigned in support of the clinical, educational, and research missions of the College of Medicine.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager