MGR, Health Care Admin

University of Florida•Gainesville, FL

6d•$61,000 - $80,200

About The Position

The MGR, Health Care Admin position is responsible for a variety of administrative, financial, and HR-related tasks within a healthcare division. This role involves budgeting, financial reporting, variance analysis, and monitoring physician productivity. It also includes managing workload reporting, overseeing day-to-day financial accounts, and reconciling invoicing for specific units. The position provides support for research operations, including processing expenses, ordering equipment, and managing vendor payments, while ensuring compliance with university procedures and grant objectives. Additionally, it functions as a project manager for research initiatives and clinical trial projects. On the HR front, the role handles tasks related to hiring, onboarding, faculty assignments, and promotion/tenure processes. It also coordinates travel arrangements for recruits and serves as a backup for the Division Administrator. The position manages administrative staff onboarding, technology needs, office supplies, and acts as a liaison for UFGO assistance. It also oversees the process for observers and volunteers and approves division timesheets. The role requires prioritizing assignments, working cooperatively with others, and managing special projects as needed.

Requirements

Bachelor's degree in an appropriate area and two years of relevant experience; or an equivalent combination of education and experience.

Nice To Haves

Bachelor’s or Master’s degree in business administration, healthcare administration or finance
Over 5 years of experience within the fields of business administration, healthcare administration or finance
Excellent verbal and written communication skills
Experience in Microsoft Office
Experience in OnCore
Experience in Peoplesoft
Advanced knowledge of Microsoft Excel

Responsibilities

Help budget and prepare financial reports for assigned units, including variance and ad hoc analyses.
Accurately report and monitor physician productivity for assigned divisions.
Complete assigned sections for annual budgets and monthly variance reports.
Assist with compensation plan report management and forecasting.
Manage workload reporting forms for Hematology and Oncology clinical courses, and the physician patient relationship program.
Monitor all day-to-day financial accounts, including ports, phone lines, postage, and Shred-it services.
Oversee Adult Infusion Moonlighting and BMT Moonlighting ADU's, including invoicing Shands monthly, assisting in finding shift coverage, and reconciling SharePoint and Transactions lists monthly.
Collaborate with the Department of Medicine finance team to ensure timely receipt of payments from Shands.
Provide support to research faculty and teams by obtaining quotes, processing expense reports, processing approved expenditures, ordering lab equipment, and scheduling meetings.
Work with multiple lab managers to review and pay invoices from multiple vendors for each lab.
Ensure all division, department, and university procedures are followed and expenses align with grant objectives.
Assist the Division Administrator with ad hoc assignments in support of basic science research faculty and laboratories.
Function as a project manager for defined clinical and research initiatives or root cause analysis investigations.
Assist with clinical trial projects and process payment for invoices received for active studies.
Assist with lab relocations.
Directly supervise multiple Clinical Research Coordinators.
Serve as the event director for divisional Symposiums.
Handle all HR-related tasks for processing lab volunteers, Postdoc/OPS/Research Faculty and staff hires, and faculty assignment reports.
Manage asset & space reconciliation.
Onboard new faculty & staff.
Assist the division with promotion and tenure processes.
Serve as backup for creation of BMT night moonlighting scheduling.
Handle all moonlighting payment processes for BMT and Adult Infusion Moonlighting shifts.
Ensure HR policies for both UF and Shands are followed.
Serve as the liaison for all HemOnc research faculty recruits.
Coordinate travel arrangements, including scheduling flights, making hotel reservations, and transportation.
Create travel authorizations and expense reports along with detailed itineraries for travel events.
Collect and process all travel receipts for payment and/or reimbursement or to sponsoring agency.
Serve as the backup for the Division Administrator in their absence.
Conduct onboarding for administrative staff.
Coordinate with IT to manage technology needs and address issues.
Order office supplies, including assets and equipment for the division.
Act as the main contact for UFGO assistance within the division.
Manage the process of bringing in observers and volunteers for labs and clinic.
Review and approve division timesheets bi-weekly.
Prioritize assignments based on urgency or deadlines.
Work cooperatively with others in the Department to ensure timely completion of assignments.
Meet or exceed standards for quality and performance.
Perform other duties and management of special projects as assigned.