Meetings Manager

American College of Radiology•Reston, VA

4d•Remote

About The Position

The American College of Radiology (ACR) is a progressive membership organization representing nearly 40,000 medical specialists in radiological care. As a member of our team, you will join a world leader in patient-centered care, advocacy, policy and clinical research, and quality and safety. Our culture encourages innovation, diversity, integrity, and leadership. A nonprofit 501(c)(3), the ACR has over 500 purpose-driven employees. If you share our core values of: Integrity Visionary Excellence Leadership Transparency Member-Driven we want you on our team! As a member of the Meetings and Registration Team, the Meetings Manager participates in soup-to-nuts planning for multiple meetings per year. Organization, detail-oriented and coordination skills are critical to your success when it comes to the logistics and educational components for planning face-to-face, virtual, and hybrid meetings. We seek someone who can be comfortable in leading a team when it comes to making decisions and providing direction at all levels of the project. Lastly, the right candidate will be able to exercise their analytical skills when interpreting and evaluating available data post-meeting.

Requirements

Bachelor’s degree and/or CMP designation preferred
3+ years of experience in a meeting planning role
Past medical association experience and an understanding of ACCME Policies and Procedures, preferred
Skilled at creating, planning, and executing tradeshow logistics
Bring the creativity! Particularly around sponsorships, exhibitor relations, and revenue generating opportunities
Adept at understanding various online virtual event and meeting platforms (ie., Zoom)
In-depth knowledge of meeting planning principles and practices
Excellent interpersonal, oral and written communication skills required
Collaborative and team-oriented required
Attention to detail, and strong multi-tasking skills with a comfort in maintaining multiple projects
Some travel required
While working a Remote schedule, qualified candidates must be able to maintain a schedule of working within ACR's operating hours of 8:30A - 5:00P (EST).
When working remotely, workers must be self-motivated, possess excellent time management, and be highly organized.
Reliable internet connection is a must!

Responsibilities

Coordinates and manages meeting and tradeshow logistics
Execution of face-to-face and virtual meetings
On-site meeting management, collaborate with outside vendors, and hotel staff to facilitate effective teamwork
Manage the end to end abstract and ePoster submission process for annual meeting
Oversees RFP, site selection and contract negotiation process
Manage housing process by working directly with the hotel(s) to create master room list, monitor pick up reports, pace reports and rooming lists
Maintain budget awareness and execute within set parameters
Delivers phone-based customer support while contributing to the team that managed the call queue