Meetings Manager
About The Position
As a member of the Meetings and Registration Team, the Meetings Manager participates in soup-to-nuts planning for multiple meetings per year. Organization, detail-oriented and coordination skills are critical to your success when it comes to the logistics and educational components for planning face-to-face, virtual, and hybrid meetings. We seek someone who can be comfortable in leading a team when it comes to making decisions and providing direction at all levels of the project. Lastly, the right candidate will be able to exercise their analytical skills when interpreting and evaluating available data post-meeting.
Requirements
- Bachelor’s degree and/or CMP designation preferred
- 3+ years of experience in a meeting planning role
- Past medical association experience and an understanding of ACCME Policies and Procedures, preferred
- Adept at understanding various online virtual event platforms (ie., Zoom)
- In-depth knowledge of meeting planning principles and practices
- Excellent interpersonal, oral and written communication skills required
- Collaborative and team-oriented required
- Attention to detail, and strong multi-tasking skills with a comfort in maintaining multiple projects
- Some travel required
- While working a Remote schedule, qualified candidates must be able to maintain a schedule of working within ACR's operating hours of 8:30A - 5:00P (EST).
- When working remotely, workers must be self-motivated, possess excellent time management, and be highly organized.
- Reliable internet connection is a must!
Responsibilities
- Coordinates and manages meeting and tradeshow logistics
- Execution of face-to-face and online meetings
- On-site meeting management, collaborate with outside vendors, and hotel staff to facilitate effective teamwork
- Manage the end to end abstract and ePoster submission process for annual meeting
- Oversees RFP, site selection and contract negotiation process
- Manage housing process by working directly with the hotel(s) to create master room list, monitor pick up reports, pace reports and rooming lists
- Maintain budget awareness and execute within set parameters
- Delivers phone-based customer support while contributing to the team that managed the call queue
Benefits
- defined contribution pension plan
- 403(b)
- generous paid time off package
- insurance plans with the leading providers
- flexible spending
- tuition reimbursement
- training opportunities
- wellness reimbursement
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
