Meetings and Events Project Director

Emota•Philadelphia, PA

19h•Hybrid

About The Position

As a dynamic and strategic-minded Project Director specialising in Meetings and Events, you will help build excellence in delivery for our global projects with our renowned clients. As a true champion for the highest levels of project management, best practice, and process compliance, you will lead team members to provide first-class solutions. Working with the Director of Meetings and Events, you will develop positive client relationships using your industry knowledge to develop our market leading capabilities. This role, which includes national and international travel, will involve client stakeholder, supplier, team and financial management at all stages.

Requirements

Previous experience (7+ years) of managing and delivering meetings and events in a corporate setting in global destinations
Experience managing event budgets from creation through to revisions and reconciliation in multiple currencies
Event project management and resource management skills
A customer-centric approach to event delivery
Previous experience leading teams to success
Proficiency in a range of event management software, project management tools and Microsoft 365 suite (including Excel and ability to maintain complex spreadsheets)
A flexibility and desire to travel both nationally and internationally and manage busy event schedules on-site
Experience working with Pharmaceutical/Healthcare clients
Previous event agency experience

Responsibilities

Lead the meetings and events delivery teams to ensure quality of delivery and financial health of associated projects
Be operational on high-profile client projects
Fulfil the role of Project Lead for the service line for multi disciplined projects
Support the Director of Meetings and Events with forecasting and financial analysis for assigned accounts
Review and analyse financial tools to ensure health of all projects
Be a subject matter expert on company financial tools
Responsible for the preparation and maintenance of budgets, throughout the lifecycle on designated projects
Ensure financial tracking of each event and conduct regular 'health checks' to ensure positive cash flow
Identify and report cost avoidance / saving measures
Ensure compliance with company and client invoicing processes
Oversee accurate final reconciliation of events within agreed timelines
Meet and communicate with clients to maintain relationships
Identify new opportunities and leads for our business development to share with Client Engagement Director
Help present event proposals to clients
Plan, attend and complete client planning meetings both F2F and virtual
Manage preparation of supportive meeting planning materials for client planning meetings
Ensure the client is up to date with all aspects of meeting planning arrangements throughout the course of the programme
Collaborate with Director of Meetings and Events and other team members, ensure client SOPs are maintained and team members are trained
Organise, plan, and prioritise staff and resources to meet goals and deadlines
Conduct regular 1:1s with team members to ensure they have the support needed to fulfil their roles
Lead on recruitment of Project Managers, Project Executives and input to their mentoring and development
Motivate and coach your direct line reports
Be an ambassador for the agency
Attend and contribute positively at team meetings and lead calls
Collaborate with other departments to ensure the delivery of client goals
Work towards client and company-driven service level agreements (SLAs) for all events
Understand, apply, and promote our mission, vision, and values
Champion progress to enhance our industry knowledge and develop our market leading capabilities
Comply with all company and client procedures, including those relating to Health & Safety
Comply with all client and company privacy and security protocols.
Apply a knowledge of our range of services
To be mindful of environmental sustainability in all aspects of your role and incorporate this mindset in your approach