Meeting Coordinator II

Aflac, Incorporated•Columbus, GA

2d•$55,000 - $75,000•Hybrid

About The Position

We are the duck. We develop and empower our people, cultivate relationships, give back to our community, and celebrate every success along the way. We do it all…The Aflac Way. Aflac, a Fortune 500 company, is an industry leader in voluntary insurance products that pay cash directly to policyholders and one of America's best-known brands. Aflac has been recognized as Fortune’s 50 Best Workplaces for Diversity and as one of World’s Most Ethical Companies by Ethisphere.com. Our business is about being there for people in need. So, ask yourself, are you the duck? If so, there’s a home, and a flourishing career for you at Aflac. This role is hybrid. This means you will be expected to report to one of our Aflac offices located in Columbus, GA for at least 60% of the work week. You will work from your home (within the continental US) for the remaining portion of the work week. Details of this schedule will be discussed with your leadership.

Requirements

Microsoft Office Suite – Intermediate
Technical skills in various IT tools and technology; such as virtual meetings management, attendee management tools, online booking tools, meeting apps, etc.
Versatility, flexibility, and ability to work within constant changing priorities with enthusiasm
Strategic thinking, superb time management, judgment, and problem solving skills
Demonstration of a high level of integrity and ethics
Thrive in a fast-paced environment and comfortable being accountable for decision making
Relentless focus on clients’ needs and consistent rising of the bar on service excellence
Ability to work nights and weekends when needed or scheduled
Bachelor's Degree in Business Administration or related field
3+ years of related work experience
Or an equivalent combination of education and experience

Nice To Haves

Travel and Global Meeting experience

Responsibilities

Provides strategic direction, researches, and negotiates contracts for venues, hotels, ground transportation, entertainment/speakers and gifting for events; manages and coordinate small to medium tiered events, conferences, and meetings; provide consultative and strategic guidance to assigned internal and external customers in the execution of meetings and events; implement planning techniques, methodologies and technologies to successful create experiences and events based on the direction of the customer
Facilitate communications between stakeholders, attendees, and vendors to ensure alignment, transparency, and coordination; effectively communicate and interact with all levels of management, in a highly professional manner; conduct post event debriefs, reviews, or evaluations to gather feedback and implement improvements; communicate and enforce policies to ensure legal, risk management and finance compliance
Oversees attendee management by aligning with internal sales compliance teams on attendee lists, assist with contest design from a travel perspective, and the execution of numerous meetings; manage programs on-site; serving as primary contact between client and all vendors
Plans, organizes, and executes multiple events concurrently without compromising quality
Assist team and management on special project assignments in support of department, division and enterprise initiatives to include major events
Ensure that all program procedures and activities are effectively developed, communicated to clients for approval, and executed within the required timeframe
Review and audit all program related billing for accuracy, reconcile payments to vendors, and track and report expenses to clients; ensures timely program delivery within budget; maintain accurate records, systems input and complete file management as outlined in department policies and procedures
Perform other duties as required

Benefits

medical
dental
vision coverage
prescription drug coverage
health care flexible spending
dependent care flexible spending
Aflac supplemental policies (Accident, Cancer, Critical Illness and Hospital Indemnity offered at no costs to employee)
401(k) plans
annual bonuses
opportunity to purchase company stock
11 paid holidays
up to 20 days PTO
state-mandated sick leave
other leaves of absence