Meeting and Strategic Engagements Coordinator (Max $30/hr W2)

Lenmar Consulting Inc. • Reston, VA

19h

About The Position

The Assistant Director, Strategic Higher Education-Enrollment Leadership (Temporary) provides high-level, confidential administrative and logistical support to ensure smooth daily operations and to facilitate flawless execution of member-focused engagements. This position plays a key role within the SHE unit, with responsibilities closely aligned to existing full-time assistant director roles. This position carries limited responsibility for budget planning, forecasting. Reporting to the Executive Director, this role manages complex calendars, meetings, communications, travel, and materials for internal and external engagements hosted by SHE. Serving as a trusted partner and key point of contact for SHE, the Assistant Director anticipates needs, solves problems proactively, and helps unit leaders stay focused on their most critical work while maintaining alignment across priorities in collaboration with Assistant Directors and the Senior Director for Strategic Higher Education.

Requirements

• Bachelor’s degree required.
• 3–5 years of professional experience in project, event and budget management.
• Independent budget planning and vendor management experience.
• Strong organizational, communication, and collaboration skills.
• High level of skill using Microsoft Office products (Outlook, Word, Excel, PowerPoint).
• Experience with Zoom, Slack, and Salesforce.
• Willingness to travel periodically.

Responsibilities

• Manages complex calendars, meetings, communications, travel, and materials for internal and external engagements hosted by SHE.
• Anticipates needs, solves problems proactively, and helps unit leaders stay focused on their most critical work.
• Maintains alignment across priorities in collaboration with Assistant Directors and the Senior Director for Strategic Higher Education.
• Plans, tracks, forecasts, and reconciles budgets, manages approvals, and maintains accurate, auditable records.
• Leads procurement and vendor management activities, including contracts, invoices, payments, and timelines, while ensuring compliance with organizational policies.
• Prioritizes work effectively and communicates clearly, escalating risks or issues early to keep work moving and prevent downstream challenges.
• Owns operational work end to end, from planning through execution, reconciliation, and documentation, ensuring accuracy and continuity.
• Collaborates productively across teams, incorporates feedback, takes accountability for outcomes, and exercises sound judgment and discretion with sensitive information.
• Performs well in fast-paced environments, maintains focus under pressure, and ensures leaders and teams are operationally prepared.

What This Job Offers

• Career Level: Mid Level