Meeting and Program Manager

Talley Management Group•Mount Royal, NJ

4d•Remote

About The Position

This role is responsible for the operational execution of client events, from handoff through post-event reconciliation, in alignment with approved strategies, timelines, and budgets. The ideal candidate is an experienced event professional who applies standardized tools, templates, and workflows to deliver consistent, high-quality events while partnering with centralized functional teams and continuously driving improvement.

Requirements

Bachelor’s degree or equivalent professional experience in event management, hospitality, or a related field.
CMP or other industry certification strongly preferred or in progress.
Minimum of 2 years of professional meeting planning experience, preferably within an association or association management company environment.
Demonstrated experience managing food and beverage, AV/production, vendor coordination, and on-site event execution.
Proficiency in Microsoft Office Suite and various AMC project management tools.
Strong organizational and project management skills with the ability to manage multiple events simultaneously.
Proficiency with event technology platforms and budgeting tools.
Excellent analytical, problem-solving, and strategic thinking skills.
Exceptional communication, interpersonal, and presentation skills, with ability to convey information in writing and verbally.
High ethical standards and integrity.
Self-starter who is driven and has the ability to work independently
Exhibit a high level of attention to detail in order to produce accurate results
Ability to work collaboratively in a team environment to support strategic direction

Responsibilities

Executes client events in alignment with approved event strategies, timelines, and budgets.
Manages assigned events from handoff through post-event reconciliation.
Translates strategic objectives into detailed operational plans and onsite execution
Applies standardized tools, templates, and workflows to ensure consistency across events.
Plans and manages meeting room specifications, registration flow, signage, staging, and attendee movement using standardized planning tools.
Provides onsite event management support, including troubleshooting, vendor oversight, and real-time decision-making.
Plans and manages food and beverage programs in alignment with event goals, budgets, and attendee needs.
Collects and maintains accurate speaker profile information, including name, title, organization, biography, and headshot, for use across promotional and event materials
Conducts speaker onboarding by communicating all key session details, including date, time, format, platform logistics, and any client-specific content or conduct expectations
Serves as the primary point of contact for speakers throughout the event and/or webinar lifecycle, providing consistent, professional communication from confirmation through post-event follow-up
Configures and verifies appropriate speaker permissions within the webinar platform, including panelist access and screen-sharing capabilities, in advance of each session
Requests, collects, reviews, and uploads presentation slides, handouts, and supporting materials, ensuring submissions meet deadlines and content standards
Coordinates the timely distribution of post-webinar materials including recordings and presentation slides, across applicable platforms and resource libraries.
Manages the upload and organization of webinar recordings within the LMS or website, ensuring accurate descriptions and accessibility.
Collaborates closely with the team to align execution with overall event strategy and client expectations.
Communicates regularly with internal teams and client regarding timelines, logistics, and event updates.
Identifies process improvement opportunities to enhance efficiency and consistency across events.
Supports transformation initiatives by adopting new tools, processes, and best practices.
Participates in post-event debriefs to evaluate outcomes and identify opportunities for improvement.