Executive Meeting Manager

Sage Hospitality•Denver, CO

5d•$55,000 - $60,000•Onsite

About The Position

Managing at The Curtis means bringing genuine enthusiasm and operational skill to a property that guests love for being one of a kind. The Private Dining & Sales Coordinator is the sole owner of private dining and buyout sales for The Corner Office, the primary point of contact for smaller HotelPlanner.com opportunities, and a critical piece of the sales and catering team's administrative backbone. This role ensures The Curtis's reputation for playful, personality-driven hospitality carries through every inquiry, proposal, and event — whether that's a Corner Office buyout, a small room block, or the daily rhythm that keeps the sales office running.

Requirements

High school diploma required; hospitality, business, or related coursework preferred.
Excellent comprehension and literacy required to develop proposals, menus, and programs.
Prefer 1–2 years previous hotel sales, catering, or restaurant experience.
Previous sales, hospitality, and administrative/secretarial experience preferred.
Must possess the ability to negotiate, convince, sell, and influence professionals and hotel guests.
Ability to manage extensive amounts of information and multiple pipelines simultaneously.
Knowledge of sales procedures associated with the hotel and restaurant industry.
Advanced knowledge/use of Microsoft Office applications: Word, Excel, and PowerPoint.
Excellent written skills sufficient to produce sales, catering, and marketing communication.
Excellent spoken and presentation skills; considerable ability to listen effectively.
Strong attention to detail, organization, and multi-tasking skills.
Ability to work effectively both independently and as part of a team.
Ability to multi-task.
Flexible schedule: some weekends/holidays/Nights required as needed.
Sitting 75%, Walking 10%, Standing 10%, bending, kneeling, lifting, climbing 5%.
Must have dexterity/mobility to tour the property, attend functions, climb stairs, and operate basic office equipment.
Occasional carrying and lifting of files and office items up to 25 lbs.

Responsibilities

Serve as the sole person responsible for all incoming The Corner Office (TCO) Private Dining and buyout leads, from first inquiry through event execution.
Respond to all incoming inquiries within 3 hours.
Create and send proposals, contracts, and Banquet/Event Orders (BEOs) for all TCO private dining and buyout business.
Coordinate with client all details to appear on each Event Order, including room set-up specifications, food & beverage items, audio/visual needs, timelines, and billing details.
Work together with Restaurant staff, including the General Manager and other Restaurant Managers, to ensure every TCO event is executed successfully and exceeds guest expectations.
Prospect, network, and build an active pipeline for TCO private dining and buyout business, and identify and cultivate crossover opportunities into The Curtis's broader catering business.
Conduct site inspections and entertain qualified potential clients in accordance with Sage Hospitality policies.
Maintain an active list of top TCO accounts to ensure continuous relationship-building; top accounts should be contacted, visited, and entertained frequently.
Document and report all TCO sales activity in a timely, accurate, and consistent manner.
Greet all events booked with in-person introduction to service staff for their private parties.
Own and respond to all HotelPlanner.com leads under 20 room nights on peak.
Quote room and meeting space pricing accurately and promptly for each qualified lead.
Contact the guest with a formal, professional proposal once a lead is under consideration.
Continue to move each lead through the pipeline — from initial quote through contracting and execution — fostering the relationship at every stage rather than treating it as a single transaction.
Prepare and execute sales contracts, event orders, and group resumes for HotelPlanner bookings to ensure quality delivery and guest satisfaction.
Answer the main sales phone line with a positive and upbeat tone, qualify incoming leads and direct calls to the appropriate sales or catering team member.
Create, print and distribute daily signage for meetings and events.
Act as Event Coordinator for rooms-only wedding groups and owned HotelPlanner groups, ensuring a smooth, well-communicated stay from booking through departure.
Assist with completing required sales and catering reports.
Service focused approach and a caring, sincere attitude at all times.
Exhibits a positive and involved team attitude to all hotel departments and maintains open communication with all co-workers for the best overall performance of the hotel.
Display a neat, clean and business-like appearance at all times.
Create monthly social hour calendar with the Director of Sales.
Assists the Sales department with monthly luncheons, sales calls, client events, etc.
Conduct walk-in site tours as needed.
Create gift bags for guest traces, VIP’s, etc. Keep supplies stocked and on hand.
All other duties as assigned, requested, or deemed necessary by management.