Meeting and Event Coordinator

Montcure, LLC• US,

13h•$50,000 - $60,000•Remote

About The Position

Montcure, LLC is seeking a Meeting and Event Coordinator to provide full life-cycle support for approximately 32 quarterly and 12 monthly meetings, two standing working groups, and ad hoc events of up to roughly 30 participants, all conducted virtually. This role supports a Department of Defense health program serving wounded, ill, and injured service members and their caregivers. The coordinator will be responsible for handling approval documentation, teleconference coordination, agendas and presentations, speaker and attendee invitation management, attendance records, and issuing minutes within five business days.

Requirements

Bachelor's degree
2+ years of meeting, conference, or executive support experience
Experience administering virtual meeting platforms such as Microsoft Teams or Zoom
Experience preparing agendas, presentations, and read-ahead materials
Experience taking and issuing minutes within a defined turnaround
Experience tracking follow-on action items to closure
Strong scheduling and coordination skills across multiple senior calendars

Nice To Haves

Federal meeting, conference, or symposium support experience
Experience supporting standing working groups or governance boards
Experience managing speaker and attendee invitation cycles
Familiarity with DoD event approval and staffing documentation
Experience supporting recurring quarterly and monthly meeting battle rhythms

Responsibilities

Provide full life-cycle support to recurring quarterly and monthly meetings, standing working groups, and ad hoc virtual events
Prepare approval documentation and coordinate teleconferences
Build agendas and presentations
Manage speaker and attendee invitations
Maintain attendance records and issue minutes within five business days