Meeting Event Manager II

Maritz

4d•Remote

About The Position

Maritz Meeting Event Managers (MEM II) act as a trusted client partner and operational leader responsible for bringing complex programs and events to life. This role leads end-to-end planning and execution, overseeing timelines, budgets, suppliers, and cross-functional teams to deliver seamless, high-quality experiences. Serving as the primary point of contact, the MEM builds strong client relationships, ensures clear communication, and anticipates needs from planning through onsite delivery. With a strong balance of strategic thinking and hands-on leadership, this role ensures programs run smoothly, financial goals are met, and clients receive an exceptional, service-driven experience.

Requirements

A bachelor’s degree or equivalent practical experience.
3+ years leading large-scale, high-complexity event programs end to end, planning, budget ownership, supplier negotiation, cross-functional team leadership, and onsite delivery.
3+ years of experience in meeting or event planning, incentive programs, association or corporate events, or related hotel, convention, or sales roles (international destination experience is a plus).
Strong working knowledge of end-to-end program and event management, including budget ownership and financial forecasting.
Proven ability to build, manage, and maintain strong client relationships based on trust and service excellence.
Clear, professional communication skills, both written and verbal, with experience and confidence presenting to clients and stakeholders.
The ability to manage multiple projects at once while staying organized, flexible, and detail-oriented.
Solid technical skills, including proficiency with Microsoft Office and the ability to quickly learn new systems and tools.

Nice To Haves

international destination experience is a plus

Responsibilities

Serving as the primary point of contact and trusted partner for assigned clients, leading programs and events from initial planning through onsite execution.
Owning the overall coordination of programs, including timelines, deliverables, and operational details to ensure seamless execution.
Managing event budgets and financials, including forecasting, tracking expenses, negotiating supplier contracts, and ensuring programs meet profitability goals.
Leading and directing cross-functional project teams by clearly communicating client goals, expectations, and business requirements.
Sourcing, negotiating, and managing suppliers such as hotels, audio-visual partners, DMCs, air, and other third-party vendors.
Conducting site inspections and collaborating with clients and internal stakeholders to align on program strategy and execution.
Maintaining proactive, transparent communication with clients and internal partners throughout the lifecycle of each program.
Overseeing onsite event delivery, anticipating challenges, resolving issues in real time, and ensuring a high-touch client experience.
Managing VIP logistics and special projects as needed.
Supporting proposal development, renewals, and ongoing client relationships by providing operational expertise and strategic input.