Medical Staff Recruitment (MSR) Assistant
About The Position
The Medical Staff Recruitment Administrative Assistant provides comprehensive administrative and operational support to the Physician Recruitment team in a fast-paced healthcare recruitment environment. The role requires professionalism, organization, confidentiality, customer service, attention to detail, and the ability to manage multiple priorities. It also requires proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint. The assistant supports recruitment events and career fairs, candidate visits and interviews, community outreach, and residency and fellowship program activities. The role also provides administrative support to the Director of Medical Staff Recruitment and the recruitment team, including maintaining recruitment databases, coordinating schedules and mailings, and covering for team members when they are out of office. Occasional travel may be required.
Requirements
- High school diploma or GED.
- Minimum of 2 years of administrative support experience.
- Time management skills.
- Communication skills.
- Accountability.
- Attention to detail.
- Customer service skills.
- Proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
Responsibilities
- Coordinate preparation of recruitment materials and displays for career fairs, conferences, and trade shows.
- Monitor and maintain inventory of recruitment and marketing materials and order supplies as needed.
- Pack, organize, and distribute materials for recruiter travel and events.
- Track event participation and maintain post-event candidate contact lists.
- Assist recruiters during onsite interviews, including providing hospital tours for physician and advanced care practitioner candidates as needed.
- Prepare and deliver candidate welcome gifts and information packets to hotels.
- Arrange catering and meal logistics for candidate interviews and recruitment events, including ordering, setup, and cleanup.
- Schedule restaurant reservations and confirm arrangements for candidate dinners and recruitment events.
- Assist with onsite interview logistics and candidate hospitality.
- Serve as a liaison for local recruitment-related events and community engagement activities.
- Assist with planning and executing events such as New Practitioner Receptions, Welcome Home Cooperstown, and other recruitment-focused programs.
- Attend recruitment and community events as needed to support recruiter outreach efforts.
- Coordinate lunch-and-learn presentations with NP, PA, residency, and fellowship training programs.
- Assist recruiters with scheduling educational outreach events and maintaining program contacts.
- Support relationships with residency and fellowship programs for recruitment presentations, dinners, and networking opportunities.
- Attend residency and fellowship program events if needed.
- Prepare recruitment mailings and marketing campaigns targeting specialty-specific audiences.
- Maintain recruitment databases and candidate tracking information.
- Assist with scheduling meetings, maintaining calendars, and coordinating recruitment activities.
- Provide general administrative support to the Director of Medical Staff Recruitment and recruitment team.
- Provide occasional coverage for team members when they are out of office.
Benefits
- Paid time off, including company holidays, vacation, and sick time.
- Medical, dental, and vision insurance.
- Life insurance and disability protection.
- Retirement benefits including an employer match.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
