Medical Staff Coordinator, Full-time, 8am-5pm (On-site)
About The Position
The Medical Staff Coordinator supports and coordinates Medical Staff operations and projects, including credentialing, committee reporting, process tracking, and compliance with regulatory standards. The role prepares and manages documentation for Medical Staff membership and clinical privileges, facilitates approval workflows, and provides administrative support such as temporary privileges processing, phone coverage, and mail distribution. The coordinator oversees proctoring and provisional chart review tracking, leave-of-absence coordination, privilege form updates, and the History and Physical examination quality review process. The role also assists with the annual physician and Allied Health Professional flu vaccination project, maintains knowledge of Medical Staff bylaws and policies, and works collaboratively with physicians, hospital departments, and Administration. This is an on-site, full-time, day-shift position with hours of 8:00 a.m. to 5:00 p.m.
Requirements
- At least 2 years of medical staff services experience.
- Strong interpersonal skills and ability to communicate clearly and effectively in English.
- Ability to use Microsoft Word, Excel, and Outlook.
- High school diploma or GED at minimum.
Nice To Haves
- Associate degree or college diploma.
- Bachelor's degree.
- Experience with credentialing and reappointment for Medical Staff.
Responsibilities
- Prepare department and committee agendas in coordination with the Chair; write and distribute meeting minutes, follow-up communications, and reports; maintain peer review and incident report tracking; and notify members about upcoming meetings.
- Coordinate appointment, reappointment, withdrawal, leave-of-absence, proctoring, and privilege materials, and compile Credentials Reports for the Medical Executive Committee.
- Manage documentation of approved Medical Staff membership and privileges in credential files.
- Track proctoring and provisional chart review progress, notify practitioners of completion deadlines, prepare evaluation forms for Department Chair review, notify relevant parties when proctoring is complete, and maintain monthly Proctoring Reports.
- Coordinate leave-of-absence requests, including data entry, reports, letters, and notifications to hospital departments.
- Manage privilege form revisions and approval workflows; distribute approved forms, track returns, notify physicians of approvals, and enter privileges into the eRoster system.
- Develop and manage the H&P Examination Quality Review process, compile compliance data into quarterly reports, and send practitioners educational letters.
- Assist with the annual MD/AHP flu vaccination project, including contacting practitioners, collecting and logging documentation, coordinating with Employee Health, and helping maintain suspension lists and notifications.
- Maintain knowledge of Medical Staff bylaws, rules, regulations, and policies; assist with drafting and revising related documents.
- Interact professionally with visitors, colleagues, physicians, and Administration, and work flexibly with department members to meet departmental needs.
- Accept other duties as assigned.
Benefits
- Tuition reimbursement.
- Tuition assistance plans available on the first day of employment.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
