Medical Secretary

Powys Teaching Health Board • Montgomery, AL

7h

About The Position

Provide comprehensive, confidential secretarial and administrative support to the CRHT Consultant Psychiatrist, Team Manager, and wider multidisciplinary team. The post holder will manage a varied workload, organise meetings, correspondence, and records, and support the efficient running of the service. The role requires working independently, maintaining strict confidentiality, and dealing professionally and sensitively with patients, carers, colleagues, and external agencies. A flexible approach and a good working knowledge of administrative systems and healthcare databases, including PAS/Myrddin, WCCIS, and Microsoft Office applications, are required. This is a fixed-term post for eight months to meet the needs of the service.

Requirements

• Good working knowledge of administrative systems and healthcare databases, including PAS/Myrddin, WCCIS, and Microsoft Office applications.
• Ability to work independently and manage a varied workload.
• Ability to maintain strict confidentiality and communicate professionally and sensitively with patients, carers, colleagues, and external agencies.
• Flexible approach.

Nice To Haves

• Welsh language skills; training is available for those wishing to develop their skills.

Responsibilities

• Provide high-quality secretarial and administrative support to the Consultant Psychiatrist, Team Manager, and multidisciplinary team.
• Manage diaries, appointments, meetings, correspondence, and clinical documentation, ensuring accuracy and timely completion.
• Organise and minute meetings, prepare agendas and documentation, and monitor follow-up actions.
• Act as a first point of contact for patients, carers, staff, and partner agencies, handling enquiries professionally and confidentially.
• Maintain electronic and paper records, including patient information, referrals, reports, and statutory documentation.
• Support the coordination of clinics, multidisciplinary team meetings, training, recruitment, travel arrangements, and other service activities.
• Prioritise workloads, meet deadlines, and contribute to the efficient day-to-day running of the service.
• Provide cover for colleagues and support the induction of new staff.
• Maintain strict confidentiality and comply with Health Board policies, information governance requirements, and relevant legislation.

Benefits

• Career development pathways.
• Supportive and welcoming workplace.
• Training to develop Welsh language skills.
• Emphasis on staff wellbeing and work-life balance.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed