Medical Records Specialist
About The Position
At New York Cancer & Blood Specialists (NYCBS), we are dedicated to making a difference in the lives of our patients, their families, and our communities. Our passionate team of expert oncologists, hematologists, and healthcare professionals work together to provide world-class cancer care close to home. By offering cutting-edge treatments, innovative research, and a patient-centered approach, we are redefining what’s possible in the fight against cancer and blood disorders. If you want to be part of a growing organization committed to healing, hope, and advanced care, join us and help make a meaningful impact! In This Role, You Will: Retrieve medical records and directly contact external healthcare providers for new patient records. Utilize phone, fax, and electronic communication to request and follow up on medical records. Handle sensitive patient information in compliance with HIPAA guidelines during retrieval, storage, and management. Ensure accuracy and completeness in the acquisition and organization of medical records, both physically and electronically. Scan and file paper medical records, transitioning them accurately to electronic formats. Manage electronic medical records systems, updating and maintaining patient records as needed. Accurately document the status of medical record requests and communications in Google Sheets or designated systems. Conduct quality checks to ensure the accuracy and integrity of medical records. Suggest process improvements to streamline medical record management for greater efficiency.
Requirements
- High school diploma or equivalent
- Experience working with medical records and familiarity with HIPAA regulations
- Strong verbal and written communication skills for effective interaction with external healthcare providers
- Attention to detail and accuracy in handling sensitive patient information
- Proficiency with Google Workspace, including Google Sheets, for data entry and record management
- Ability to prioritize tasks, meet deadlines, and work effectively in a fast-paced environment
- Strong organizational, time management, and critical-thinking skills
- Flexibility to adapt to changing priorities and collaborate as part of a team
Nice To Haves
- additional certifications or education in healthcare administration are a plus
Responsibilities
- Retrieve medical records and directly contact external healthcare providers for new patient records
- Utilize phone, fax, and electronic communication to request and follow up on medical records
- Handle sensitive patient information in compliance with HIPAA guidelines during retrieval, storage, and management
- Ensure accuracy and completeness in the acquisition and organization of medical records, both physically and electronically
- Scan and file paper medical records, transitioning them accurately to electronic formats
- Manage electronic medical records systems, updating and maintaining patient records as needed
- Accurately document the status of medical record requests and communications in Google Sheets or designated systems
- Conduct quality checks to ensure the accuracy and integrity of medical records
- Suggest process improvements to streamline medical record management for greater efficiency
Benefits
- Health Insurance on Day 1
- Dental
- Vision
- Life Insurance
- Short- and Long-term disability
- 401k Plan
- generous PTO
- 8 paid holidays (2 floating)
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
