Medical Records Specialist - Part Time

Nursing & Rehab At Home•San Mateo, CA

13d•$24 - $30•Onsite

About The Position

At Nursing & Rehab At Home, we believe great care starts with a great team. We are a Home Health Agency that treats patients and employees like family—offering supportive leadership, clear career paths, and a mission‑driven culture where your work truly matters. If you’re an organized, people‑focused professional who wants to grow in healthcare administration, we’d love to meet you!

Requirements

High school diploma or GED
1+ year of experience in medical records management preferred.
Proficiency with Microsoft Office (Word, Outlook, Excel, PowerPoint) and ability to learn scheduling/EMR software quickly
Top-notch phone etiquette, written and verbal communication skills, and a friendly, professional demeanor
Excellent time‑management and multitasking abilities; you thrive on organizing people and information
Demonstrates autonomy, organization, assertiveness, flexibility, and cooperation in performing job responsibilites.
Ability to handle confidential information with discretion and navigate a fast‑paced office environment

Nice To Haves

Associate’s degree or admin certification a plus

Responsibilities

Files all external incoming documents (faxed, email, written) appropriately in the EMR on a daily basis.
Ensures medical record systems are maintained in compliance with state, federal and ACHC regulations.
Maintains comprehensive working knowledge of state, federal, and ACHC documentation regulations and serves as a resource for appropriate organization personnel.
Protects the confidentiality of patient and organization information through the effective controls and direct supervision of medical records.
Completes and administrative record audit following patient SOC, Recert, and Discharge and reports to the Quality Review Nurse or Clinical Manager regarding results and trends.
Monitors aged unsigned physician orders and submits second and third requests for signed orders to overdue physicians, calls or visits the offices of seriously overdue physicians.
Maintains adequate supply of patient medical record Admission Packets and stock of pre-made medical records available for clinicians.
Answers telephone lines promptly and efficiently when assigned. Responds to message content appropriately, as instructed by the Office Manager. Records telephone calls into KanTime.
Tracks verification for all skilled services.
Coordinates and verifies clinical documentation for input, i.e., 485–486 forms (Admission through Discharge).
Special projects and other related duties as assigned by the Office Manager.