Medical Records/Payroll Coordinator

Assisted Home Health & Hospice•Ventura, CA

12d

About The Position

The Medical Records/Payroll Coordinator maintains patient medical records and related materials and inputs and processes payroll information in support of the Agency’s mission and goals. The role prepares payroll information in WellSky, coordinates records related to payroll preparation, and supports accurate, secure handling of clinical records. It also assists with general office operations and customer service. The expected hourly pay range at commencement is $25–$28, although the offer may vary based on job-related knowledge, skills, and experience.

Requirements

High school diploma or equivalent preferred.
Typing skills.
Basic computer data-entry skills.
Mastery of the alphabet.
Experience interacting with clients and customers, both internal and external.

Nice To Haves

Experience in a medical office, hospital, or agency preferred.

Responsibilities

Prepare, organize, and enter payroll information into WellSky and coordinate records involved in payroll preparation.
Train other employees, including field staff, in proper payroll procedures and data input when necessary.
Code and enter new employee information into the database when necessary.
Accurately file clinical records for all patient files and track records per orders, notifying the Nursing Supervisor when variances occur.
Maintain current and storage files in accordance with Agency requirements.
Manage office supplies, including ordering inventory and inputting charge slips.
Perform closed medical record audits and track missing patient information.
Distribute forms and mail and track Treatment Plans, MD orders, and Start of Care Orders.
Answer phones for the Receptionist/Secretary as necessary.
Photocopy and order forms as needed.
Process requests for medical-record photocopies in accordance with law and Agency policy.
Use out guides to prevent destruction or mishandling of medical records.
Close the office as required, including transferring phones to on-call staff, backing up mainframe data, securing patient files and doors, and turning off specified equipment and utilities.
Cover other office duties as needed to support efficient daily operations.
Work overtime if needed.
Acknowledge patient rights, including privacy and confidentiality.
Maintain professional appearance and conduct and positive, professional customer service and interagency relationships.
Take responsibility for completing tasks, duties, communications, and actions reliably.
Support the Agency’s mission and goals, maintain professional growth and development, participate in performance improvement activities, and follow Agency policies and procedures.
Accept other duties as assigned.