Medical Records Coordinator

Mass General Brigham•Portsmouth, NH

20h•Onsite

About The Position

Mass General Brigham is a not-for-profit healthcare system that relies on a wide range of professionals to advance its mission of patient care, research, teaching, and community service. The Mass General Brigham Medical Group focuses on delivering high-quality, innovative community-based ambulatory care across Massachusetts, New Hampshire, and Maine. This Medical Records Coordinator position supports Wentworth Health Partners practices and is a full-time, onsite role in Portsmouth, NH. The primary responsibility is to preload and organize patient information within the EPIC system, including reviewing and entering comprehensive patient data for new patients, such as medical history and immunizations. The role requires a high level of accuracy and attention to detail in data entry and chart preparation, with minimal phone interaction.

Requirements

High School Diploma or Equivalent required
1-2 years of Medical Records Experience preferred
Basic understanding of medical terminology
Experience with Epic or a similar EMR system is strongly preferred
Data entry experience
Healthcare admin experience

Nice To Haves

Associate's Degree in Health Information Management preferred
Associate's Degree in a Related Field of Study preferred

Responsibilities

Oversee the creation, collection, maintenance, and retention of patient medical records.
Develop and implement effective systems for organizing and indexing medical records.
Retrieve medical records as needed for patient care, research, billing, or legal purposes.
Enter patient information into the hospital's electronic health record system, including demographic data, medical history, diagnoses, procedures, and treatment plans.
Strictly adhere to privacy regulations (e.g., Health Insurance Portability and Accountability Act - HIPAA) and maintain patient confidentiality.
Review medical records regularly to identify and address any discrepancies or errors.
Process requests for the release of medical records to authorized individuals or organizations while ensuring compliance with legal and regulatory requirements.
Provide training and support to hospital staff regarding medical record documentation best practices, privacy regulations, and proper use of EHR systems.
Preload and organize patient information within the EPIC system.
Review and enter comprehensive patient data for all new patients within the Wentworth-Douglass organization, such as medical history, immunizations, and other relevant clinical documentation.
Prepare and update patient charts with a high level of accuracy and attention to detail.