Medical Records Clerk

The McGuire Group Health Care Facilities•Town of Brookhaven, NY

29d•Onsite

About The Position

Brookhaven Health Care Facility is looking to add a Medical Records Clerk to its team. In this role, you’ll help maintain accurate, complete, and organized resident medical records while supporting the clinical team and ensuring compliance with facility policies and healthcare regulations. If you’re detail-oriented, organized, and enjoy administrative work in a healthcare setting, this could be the perfect opportunity for you. Located in East Patchogue, NY, Brookhaven Health Care Facility is proud to be part of The McGuire Group, a recognized leader in skilled nursing, rehabilitation, and long-term care services throughout New York State. Our team is dedicated to providing compassionate, resident-centered care while creating a supportive environment where employees can grow and succeed. At Brookhaven, you'll work alongside caring professionals who are committed to making a positive impact in the lives of residents and their families every day. Join a team where collaboration, respect, and meaningful work are at the heart of what we do.

Requirements

Minimum education requirement: High School Diploma or equivalent; Associate's Degree in Medical Records Administration preferred
Minimum experience requirement: 6 months of administrative experience; 1 year of experience in medical administration preferred
Strong organizational and record-keeping skills
Excellent written and verbal communication skills
Ability to maintain accuracy while managing multiple tasks and deadlines
Strong customer service and interpersonal skills
Proficiency with computer systems and electronic records management
Ability to maintain confidentiality and comply with HIPAA standards
Problem-solving skills and attention to detail
Ability to work effectively with residents, families, physicians, and interdisciplinary team members

Nice To Haves

Associate's Degree in Medical Records Administration
1 year of experience in medical administration

Responsibilities

Set up, maintain, update, thin, and close resident medical records in accordance with facility policies and regulations
Collect information from nursing staff, physicians, and other departments to ensure records remain accurate and complete
Monitor and audit resident charts for completeness, accuracy, and regulatory compliance
Update resident care policies and maintain required medical records documentation
Prepare physician paperwork, schedule outside physician appointments, and maintain physician and nurse practitioner visit calendars
Process transfer and discharge records and maintain records for former residents
Add physician orders, laboratory results, and departmental reports to resident medical records
Process laboratory requests, PRI assessments, census updates, QA documentation, resident identification materials, and other required medical records functions
Create admission packets and provide necessary documentation to appropriate departments
Support quality assurance activities and communicate admissions, discharges, and transfers as required
Perform additional duties as assigned