Medical Records Clerk

Appalachian Regional Healthcare•Hazard, KY

About The Position

The Medical Records Clerk assembles, reviews for completeness, compiles, and types medical information and data for patient records and statistical reports. The role maintains the confidentiality and organization of medical records, supports the timely completion and delivery of records, responds to requests for medical information within prescribed limits, and performs related clerical duties as assigned.

Requirements

High school diploma or GED equivalent, with business courses in filing, office methods, and business English; related job experience may substitute for formal academic preparation when formal training is other than required.
Three months of on-the-job training to attain proficiency in assigned duties and responsibilities.
Type at least 35 words per minute accurately.
Consistent clerical perception to identify important details and avoid errors in computation and general clerical work.
Physical ability to tolerate moderate standing and walking, prolonged sitting, lifting, and carrying.
Ability to exert up to 20 pounds of force occasionally, up to 10 pounds frequently, and a negligible amount constantly to move objects.

Responsibilities

Monitor incomplete records and assemble them for quantitative and qualitative analysis by physicians or others.
Maintain the confidentiality of medical records and reports.
File new registration and admission cards from the previous day.
Research history unit numbers and pull charts for physicians, admissions, the emergency room, and other needs.
Analyze the daily census report as required.
Answer telephone calls, screen requests, and respond to requests for medical information within prescribed limitations.
Check lists of discharged patients and ensure receipt of all records for patients discharged from the hospital.
Provide copies of diagnostic reports to appropriate departments upon request.
Deliver inpatient records to hospital floors and collect charts of discharged patients.
Assemble and file medical records in accordance with standard medical procedures.
Compile periodic and statistical reports and other data as directed.
Prepare burial transits and prepare and process birth certificates as required, using the current word processing program.
Operate office equipment, including photocopiers, postage meters, adding machines, computer terminals, and fax machines.
Process department mail and dispatch it to the appropriate area as needed.
Perform other related duties as assigned.