Medical Records Central Supply

COMMONWEALTH CARE OF ROANOKE•Sterling, VA

4d•Onsite

About The Position

This full-time position at Potomac Falls Health & Rehab in Sterling, VA is responsible for maintaining medical records in accordance with federal, state, and local requirements, as well as center policy. The role involves scanning documents into the EHR, ensuring completeness and accuracy, and processing requests for medical records. Additionally, the position manages the center's HIPAA Disclosure log, physician certification tracking, and vital statistics reporting. A key aspect of the role is managing medical supply inventory, including ordering, stocking, and organizing supplies, evaluating EHR for billing purposes, and maintaining relationships with vendors. The individual will also work with leadership to adhere to budgets and supply formulary, and ensure timely submission of supply orders.

Requirements

High School diploma or equivalent.
Combination of education and experience in maintaining filing and recordkeeping systems, preferably in a medical setting.
Minimum two years of supply, ordering, and inventory control experience in a medical setting.
Proficient in MS Word, Excel, and Outlook.

Responsibilities

Maintains medical records in accordance with federal, state and local requirements, and center policy.
Scans documents from nursing stations into appropriate scan folder on the server in a timely manner.
Scans and uploads hard copy documents into appropriate patient/resident medical record in the EHR in a timely manner, reviewing for completeness, legibility, and accuracy.
Uploads documents into the EHR using the approved naming convention, correct category, name, and effective date to the appropriate patient/resident chart.
Review of patient discharge summaries to ensure completion in 30 days.
Works with physicians to obtain needed signatures and chart documents.
Processes requests for medical records in accordance with Center policy.
Maintains center HIPAA Disclosure log.
Maintains the physician certification and recertification tracking system to assure State and Federal regulations are met.
Submits vital statistics report of deaths in the center to the VDH monthly.
Maintain signature log for providers and update at least annually or upon request.
Maintains adequate inventory of medical supplies and equipment.
Unloads, stocks, and organizes medical supplies when delivered to the Center.
Maintains the inventory of Center-owned and rented equipment.
Evaluates EHR for medical supply billing purposes.
Maintains working relationship with third party vendors.
Works with DON and other department managers to adhere to budgets and supply formulary.
Maintain up-to-date spend down sheets.
Ensure proper submission of supply orders to allow for timely delivery.
Attend meeting as required by Center leadership.
Performs other duties as assigned by DON.