Medical Records Analyst

TEKsystems•City of Rochester, NY

3d•$19 - $19•Onsite

About The Position

This position provides project support for the closure of Irondequoit locations, requiring the collection, scanning, and downloading of medical records into a new system. The HIM Records Management Specialist, under the direction of the Manager of Document Lifecycle Management, is responsible for the overall integrity of document scanning, indexing, and corrections, forms control and inventory management, and organizational document storage, archiving, and destruction. The role ensures medical records maintain quality, accuracy, accessibility, and security in both paper and electronic systems.

Requirements

Basic math skills to add and label boxes sequentially
Attention to detail
HIPAA regulation familiarity
Able to lift 40lbs.
Data entry skills
Warehouse experience
Basic computer skills - HIM clerks should know how to send emails, install and uninstall software programs, use a word processor, and browse the internet for information
Organization skills - since HIM clerks work with a large number of files and information, they should be able to stay organized at all times
Communication skills - excellent written and verbal communication skills are needed to become a HIM clerk.

Nice To Haves

Health information technology background is a bonus.
Knowledge of medical terminology, billing, and organization

Responsibilities

Prepares medical records for imaging according to scanning policies and procedures.
Scans documents into appropriate systems in accordance with department scanning policies.
Indexes scanned documents according to department policies and data integrity guidelines.
Conducts quality checks upon the scanning and indexing of medical records.
Conducts imaging audits to ensure scanning procedures and guidelines are upheld.
Performs quality control audits to ensure compliance with established privacy and clinical care guidelines, proper usage of clinical systems and data, and the accuracy, completeness, and quality of medical records.
Ensures any document flagged for correction is prioritized, reviewed for accuracy, and corrected according to department scanning policy.
Works collaboratively with the scanning/indexing vendor on the correction of errors.
Requests paper charts from off-site storage in a timely and efficient manner. Tracks and ensures all paper chart requests are received, and subsequently returned to the off-site storage vendor.
Ensures established business document and medical record retention and destruction policies and guidelines are followed.
Participates in cross-coverage support of other function-based areas as needed and at the discretion of the manager.
Collect paper medical record charts for indexing.
Determine if paper charts fall under destruction category or can be indexed.
Separate not appropriate sections.
Collect the “destruction” pile of charts for the destruction team to take away and destroy.
Collect the charts able to be indexed and sort onto pallets for transporting.
Perform data entry, placing information into e-files once transported to location.