Medical Records Administrator Specialist Recruitment Incentive - Relocation Incentive

Veterans Health Administration • Ann Arbor, MI

10d • Onsite

About The Position

This incumbent is under the direct supervision of the Chief, Health Information Management(HIMs). Medical Records Administration Specialist (MRAS) in VHA perform work concerned with the management of a health record program or the provision of services related to medical record administration/health information services. The MRAS works collaboratively with local Charge Services team in the development, execution and implementation of policies and procedures relating to charge (and workload) capture and reconciliation. The MRAS will utilize and share knowledge in medical coding (ICD, CPT, HCPCS) and reimbursement methodologies, medical and procedural terminology, and all policies/procedures pertaining to VHA health records. Duties may include but not limited to: Incumbent serves in a developmental capacity as technical specialist in health information related matters. Incumbent assists in writing health information policies and procedures to incorporate new or revised approaches to the management of health information while ensuring that regulatory requirements are maintained when revising policies and procedures. Performs work related to all areas of HIM as well as collaborates with other departments within the medical center and VISN to improve performance and patient care. Participates in facility committees and subcommittees related to health information and provides technical advice when necessary. Perform basic testing and communicate changes to HIMs Leadership, who will notify departments. Supports the development of training programs and supporting materials relative to facility billing and coding guidelines and protocols to ensure that specific areas of need are addressed and that all materials comply with applicable rules and regulations.

Requirements

• Must be a U.S. Citizen to apply for this job.
• Selective Service Registration is required for males born after 12/31/1959.
• Must be proficient in written and spoken English.
• Subject to background/security investigation.
• Selected applicants will be required to complete an online onboarding process.
• Acceptable form(s) of identification will be required to complete pre-employment requirements.
• Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
• Must pass pre-employment physical examination.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP).
• Complete all application requirements detailed in the "Required Documents" section of this announcement.
• As a condition of employment for accepting this position, you will be required to serve a 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest.
• Three years of creditable experience in the field of medical records that included the preparation, maintenance, and management of health records and health information systems medical records procedures, medical coding, or medical, administrative, and legal requirements of health care delivery systems.
• Successful completion of a bachelor's degree or higher from an accredited college or university recognized by the U.S. Department of Education, with a major field of study in health information management, or a related degree with a minimum of 24 semester hours in health information management or health information technology.
• Equivalent combinations of creditable experience and education that equals 100 percent may be used to meet basic requirements.
• Coding Certification through AHIMA or AAPC.
• HIM Certification through AHIMA.
• Health Data Analyst Certification through AHIMA.
• Skill in performance and process improvement techniques to develop and implement new or improved solutions in health information management.
• Ability to advise management and staff, at various levels, regarding health record documentation requirements and health information management practices based on current industry standards, policies, statues, laws, and regulations.
• Ability to plan, justify, develop, evaluate, assess, monitor, and advise on current health information management processes and recommend changes in policies or procedures.
• Ability to determine and evaluate compliance with legal, ethical, and regulatory guidelines and accrediting bodies, as they apply to health information management.
• Ability to acquire, manage, analyze, interpret, and transform data into accurate, consistent, and meaningful information.

Nice To Haves

• Non-citizens may only be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy.
• For employees who do not meet all the basic requirements in this standard, but who met the qualifications applicable to the position at the time they were appointed, the following provisions apply: (1) Such employees may be reassigned, promoted up to, and including, the full performance level, or changed to lower grade within the occupation, but may not be promoted beyond the journeyman level or placed in supervisory or managerial positions.
• Employees who were appointed on a temporary basis, prior to the effective date of the qualification standard, may not have their temporary appointment extended or be reappointed on a temporary or permanent basis until they fully meet the basic requirements of the standard.
• Employees initially grandfathered into this occupation who subsequently obtain additional education and/or licensure/registration/certification, and meet all the basic requirements of this qualification standard, must maintain the required credentials as a condition of employment in the occupation.
• MRAs who are converted to title 38 hybrid status under this provision and subsequently leave the occupation lose protected status and must meet the full VA qualification standard requirements in effect at the time of reentry, as a medical records administrator.

Responsibilities

• Works collaboratively with local Charge Services team in the development, execution and implementation of policies and procedures relating to charge (and workload) capture and reconciliation.
• Utilizes and shares knowledge in medical coding (ICD, CPT, HCPCS) and reimbursement methodologies, medical and procedural terminology, and all policies/procedures pertaining to VHA health records.
• Serves in a developmental capacity as technical specialist in health information related matters.
• Assists in writing health information policies and procedures to incorporate new or revised approaches to the management of health information while ensuring that regulatory requirements are maintained when revising policies and procedures.
• Performs work related to all areas of HIM as well as collaborates with other departments within the medical center and VISN to improve performance and patient care.
• Participates in facility committees and subcommittees related to health information and provides technical advice when necessary.
• Performs basic testing and communicates changes to HIMs Leadership, who will notify departments.
• Supports the development of training programs and supporting materials relative to facility billing and coding guidelines and protocols to ensure that specific areas of need are addressed and that all materials comply with applicable rules and regulations.

Benefits

• Recruitment Incentive
• Relocation Incentive
• A career with the U.S. government provides employees with a comprehensive benefits package.
• As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.
• Learn more about federal benefits.
• Review our benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level