Medical Order Tracking Coordinator

YELM US Associates•Brooklyn, NY

4d•Onsite

About The Position

YELM US Associates is the administrative division supporting our licensed home care agencies, Ultimate Care and Swift Home Care. Our office team works behind the scenes to ensure patients receive exceptional care — giving families true peace of mind — while also providing the coordination, resources, and support our field staff need to succeed. As our organization continues to grow, we are proud to expand our team in South Brooklyn and welcome individuals who are passionate about making an impact. Join a team that truly lives by its core values every day! About Us Our mission is to provide and restore client dignity and independence in their homes through individualized care plans that reduce caregiver role strain and stress on family members while helping clients avoid nursing homes and assisted living facilities. YELM US Associates LLC is a licensed home care provider offering comprehensive home care services. We lead with our hearts to deliver top-quality, compassionate, and empathetic care.

Requirements

Minimum 1-2 years of experience in home care, healthcare administration, medical records, or physician order management preferred.
Experience with HHAeXchange and healthcare documentation processes.
Strong organizational and time-management skills.
Excellent verbal and written communication skills.
Ability to prioritize multiple tasks and meet deadlines.
Attention to detail and accuracy in documentation.
Proficiency in Microsoft Office Suite (Excel, Outlook, Word).
Knowledge of HIPAA regulations and healthcare compliance standards.
Ability to work independently and collaboratively in a fast-paced healthcare environment.

Responsibilities

Track, monitor, and manage physician orders from initiation through completion.
Obtain signed physician orders within required timeframes.
Maintain accurate logs and tracking systems for outstanding orders and documents.
Follow up with physician offices, clinics, and other healthcare providers regarding pending orders.
Review documents for completeness, accuracy, and required signatures before filing.
Upload and maintain orders and clinical records in the agency's Electronic Medical Record (EMR) system.
Communicate with administrative staff regarding missing, expired, or incomplete orders.
Ensure compliance with New York State Department of Health (NYSDOH), Medicare, Medicaid, and agency documentation requirements.
Prepare reports on pending, overdue, and completed orders for management review.
Assist with audits, surveys, and quality assurance activities.
Maintain patient confidentiality in accordance with HIPAA regulations.
Support coordination of care by facilitating timely exchange of clinical documentation.