Medical Office Receptionist – Heart & Vascular Specialists Clinic – Full-Time, Days

#REF!•Fort Worth, TX

2d•Hybrid

About The Position

The Medical Office Receptionist at the Heart & Vascular Specialists Clinic is responsible for delivering patient care through efficient front desk operations. This role involves patient check-in and check-out, appointment scheduling, collecting payments, managing patient information in the electronic medical record, and ensuring compliance with clinic and regulatory policies. The position requires a friendly and detail-oriented individual with strong communication and organizational skills, capable of multitasking in a fast-paced environment. The clinic emphasizes compassionate and empathic patient care, with a collaborative and supportive team atmosphere.

Requirements

High School Diploma or equivalent
Six months Business Office Customer Service experience
Be an outgoing individual with a friendly attitude
Have strong attention to detail
Be able to multi-task front desk job responsibilities for a busy Family Practice/Internal Medicine Clinic
Must have outstanding communication, interpersonal, customer service, and organizational skills
Have knowledge of insurance authorization/billing requirements
Have demonstrated strong customer service and communication skills
Have organizational and time management skills
Be proficient computer skills
Have knowledge of clinic procedures and regulatory requirements
Possess a strong work ethic and a high level of professionalism
Be a team player who handles multiple projects simultaneously in a fast-paced environment

Nice To Haves

One year Medical Office experience in a Clinic
Medical Insurance experience
Bilingual in English / Spanish

Responsibilities

Performs patient check-in, completing all necessary paperwork for efficient admitting and compliance with clinic and regulatory policies.
Answers phone calls and directs them appropriately.
Schedules appointments according to office guidelines.
Obtains accurate patient and insurance information, collecting copays and deductible amounts.
Copies/scans patient access related hard copy materials into the electronic medical record.
Prepares charts for patient appointments, ensuring all necessary information is complete.
Conducts patient check-out, including pricing services, collecting patient responsibility payments, and scheduling follow-up appointments.
Performs duties involving record filing and retrieval and assisting with the filing of registration documentation in electronic medical records.
Confirms next day appointments and alerts patients about needed documentation and time-of-service payment details.
Follows up with patients regarding the Missed Appointment Policy and sends appropriate communications.
Performs other duties as assigned.