Medical Office Coordinator

External Community Memorial Hospital • Hamilton, NY

7d

About The Position

The Medical Office Coordinator manages day-to-day personnel logistics, including coordinating immediate coverage for staff call-outs, managing PTO schedules, and optimizing front-desk and clinical workflows. This role involves auditing daily clinic administrative queues to ensure standard operating procedures are met and departmental dependencies are managed. The coordinator will assist the Director with documentation and tracking for personnel management, oversee clinic inventory and supply ordering within budget, and act as a frontline tactical extension of the Clinic Director. Additionally, the role supports the monitoring of daily Electronic Health Record (EHR) administrative queues and check-in/check-out flows to optimize patient volume and prevent revenue leakage.

Requirements

• Minimum of 3–5 years of experience in a medical office environment.
• Proven track record in a senior administrative, team lead, or coordinator capacity.
• Proficient in medical office software and MS Office Suite.
• Strong professional communication skills.

Nice To Haves

• Multi-specialty experience preferred.

Responsibilities

• Manage day-to-day personnel logistics, including coordinating immediate coverage for staff call-outs and managing PTO schedules.
• Optimize front-desk and clinical workflows.
• Audit daily clinic administrative queues to ensure standard operating procedures are being met.
• Manage dependencies and support of other departments.
• Assist the Director by gathering documentation and tracking items needed for personnel management such as new staff orientation and performance evaluations.
• Oversee clinic inventory and medical/office supply ordering, and vendor deliveries, ensuring adherence to the budget.
• Serve as the frontline tactical extension of the Clinic Director, executing managerial directives and ensuring workflows align with leadership’s strategic goals.
• Support monitoring of daily Electronic Health Record (EHR) administrative queues and check-in/check-out flows to support optimal patient volume and help prevent revenue leakage.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed