Medical Equipment Planning Project Manager

HFG Architecture•Kansas City, MO

6d•Hybrid

About The Position

HFG Architecture is seeking a Medical Equipment Planning Project Manager to lead the medical equipment planning and coordination process for healthcare projects from conception to completion. This role involves collaborating with clinical stakeholders, design teams, vendors, and clients to ensure proper identification, budgeting, specification, procurement, and integration of medical equipment. The ideal candidate will have expertise in medical equipment planning, healthcare design, and client relations, contributing to the timely delivery of high-quality healthcare environments.

Requirements

Bachelor's or Master's degree in Architecture, Interior Design, Healthcare Administration, Nursing, Biomedical Engineering, or a related field.
Experience in medical equipment planning, healthcare project management, or a related healthcare, architectural, or construction environment.
Ability to manage multiple projects simultaneously while balancing competing priorities and deadlines.
Knowledge of medical equipment, clinical workflows, and healthcare facility design and operations.
Strong knowledge of healthcare design codes and regulations (e.g., FGI Guidelines, ADA, IBC).
Proficiency in Microsoft Office required.
Excellent verbal and written communication skills.
Strong leadership, team-building, and problem-solving abilities.

Nice To Haves

Experience with medical equipment planning software (e.g., Attainia) preferred.
Familiarity with Revit and AutoCAD beneficial.

Responsibilities

Oversee all phases of the medical equipment planning process—from programming and schematic design through procurement, installation, and activation.
Define equipment scope, schedules, deliverables, and resource plans; monitor and adjust to maintain profitability and quality.
Manage multiple projects simultaneously while balancing competing priorities and deadlines.
Develop and maintain detailed equipment lists, inventories, and databases, categorized by procurement responsibility (owner- or contractor-furnished, existing/relocated, and new).
Develop and manage equipment budgets with internal teams and clients, identifying and addressing concerns early.
Serve as the primary client contact for equipment matters, building strong, long-term relationships.
Facilitate clinical user group and stakeholder meetings to determine equipment needs and validate selections.
Represent the firm in project presentations, community engagement, and client meetings.
Lead and coordinate multidisciplinary teams, fostering collaboration, accountability, and design excellence.
Support and mentor team members and junior planners as applicable.
Coordinate with project teams and firm principals to ensure alignment and successful delivery.
Translate clinical workflows and user requirements into equipment selections and space planning decisions.
Coordinate equipment requirements—electrical, plumbing, HVAC, medical gas, structural support, data, and shielding—with architectural and engineering teams.
Develop equipment specifications, cut sheets, and procurement documentation.
Review drawings and rough-in documents to confirm integration and resolve conflicts.
Coordinate with vendors and manufacturers on specifications, rough-in requirements, lead times, and delivery.
Support procurement and bid processes for medical equipment.
Oversee equipment delivery, installation, testing, and activation, including submittals, RFIs, and site visits.
Assist with transition planning and move management as needed.
Maintain working knowledge of relevant healthcare codes and standards (e.g., FGI, ADA, IBC, NFPA, Joint Commission).
Conduct regular quality control reviews and implement corrective actions as needed.