Medical Education Program Specialist

University of Illinois Chicago•Rockford, IL

17h•Onsite

About The Position

The University of Illinois Chicago (UIC) is a major urban public research university and the largest university in Chicago, serving over 34,000 students. UIC is recognized for its diverse student body and its comprehensive academic programs across 16 colleges, including health sciences. This position is part of the Office of Medical Education and Evaluation and provides primary administrative support for core courses in Phase 1 or Phase 2 of the medical student curriculum. The role also serves as the primary contact for faculty and course directors for these courses and may support Examinations, the Computer-Based Testing (CBT) center, and Evaluation Programs. Key functions include administration, scoring, and grade distribution for examinations; scheduling and administration of the CBT center; developing evaluation reports; and maintaining data on student and faculty performance.

Requirements

High school diploma or equivalent.
Four (4) years (48 months) of a combination of college coursework in medical education, education, communications, public relations, or a closely related field (with conversion table provided: 30 semester hours = 1 year, Associate’s Degree = 18 months, 90 semester hours = 2 years, Bachelor’s Degree = 3 years).
Progressively more responsible clerical or secretarial experience, including a background in electronic word processing and database management systems.
Completion of the Training Administrators of Graduate Medical Education Programs Certification (TAGME) from the National Board for Certification of Training Administrators qualifies applicants for each level of this series.

Responsibilities

Responsible for the initiation, coordination and support of assigned courses.
Provide coordinator support including student placements as needed and in collaboration with the Office of Student Affairs including assisting in scheduling preceptorships, subspecialties, and educational blocks based on student interest and faculty/clinical associate availability, with responsibility for recommending alternatives.
Supports and manages course/education materials, assignments and evaluation processes involving courseware and software such as Blackboard and Benware.
Assist in classroom support as it pertains to managing zoom links, recordings, schedules, and teaching materials.
Assist in conducting portions of an orientation for medical education program participants.
Maintains certification as a Test Center Administrator (TCA) for our Computer-Based Test Center (CBT), which administers USMLE Step 1 & Step 2 Examinations, under the direction of the CBT Coordinator & Office Supervisor, as well as provide back-up for the CBT as needed.
Provides back-up coverage for preparation, distribution and collection of confidential faculty evaluations of medical students.
Cross-train with members of the Office of Medical Education and Evaluation.
Provide backup for Prometric Testing Center including classroom set up for testing.
Ensure reliable and secure administration of constructed exams from Benware to students at the Rockford campus of UICOM including, building exams, assigning passwords, and scheduling of exams on campus.
Provide a secure environment for review of student exams in the curriculum.
Maintain accuracy of student performance data.
Communicate with the Associate Dean, faculty, and students regarding upcoming examinations (content, format, etc.).
Provide support to students requiring ADA testing accommodations for approved examinees including identifying appropriate testing spaces and times.
Provide support for all Team Based Learning (TBL) activities (including in-class support).
Support use of web-based TBL software by faculty and students, including providing software training and troubleshooting problems.
Train, schedule, and prepare payroll for outside proctors.
Create and maintain a procedural manual related to the above duties.
Prepares and supports the development of reports and reviews of medical student education courses and programs including those required by College curriculum committees and accreditation entities (Liaison Committee for Medical Education, LCME).
Solicits student evaluations of programs and faculty from the Office of Medical Education.
Works with the Course Director to communicate this information to faculty and the Department Heads.
Serves as a resource for faculty and staff inside and outside of the Department.
Perform other related duties as assigned.