Medical Education Program Specialist - CME

University of Illinois Chicago•Peoria, IL

21h•Onsite

About The Position

The University of Illinois College of Medicine Peoria (UICOMP) educates 244 medical students and nearly 300 physician residents annually. It is one of four campuses that make up the nation’s largest public medical school. The Peoria campus is known among students for its small class sizes, rigorous curriculum and hands-on clerkships; to residents and fellows for the strong academic setting, large referral base and exceptional facilities; and by physicians seeking the ideal combination of teaching and practicing medicine in a research-based university setting. This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents. Under the general supervision of the Business Administrative Associate I for Academic Affairs, The Medical Education Program Specialist- CME assists in the coordination of Continuing Medical Education (CME) activities, having responsibilities with certified AMA PRA Category 1 Credit TM CME sessions conducted by the College of Medicine. The employee will assist faculty with day-to-day operations and delivery of faculty development programs that are cross-departmental and at all levels of physician training. The employee would also coordinate aspects of the 10-month faculty development program with direction from the Chair of the Caterpillar Faculty Scholars program.

Requirements

High school diploma or equivalent.
Any one or combination totaling four (4) years (48 months), from the categories below: College coursework in medical education, education, communications, public relations, or a closely related field as measured by the following conversion table or its proportional equivalent: 30 semester hours equals one (1) year (12 months) Associate’s Degree (60 semester hours) equals eighteen months (18 months) 90 semester hours equals two (2) years (24 months) Bachelor’s Degree (120 semester hours) equals three (3) years (36 months)
Progressively more responsible clerical or secretarial experience, including a background in electronic word processing and database management systems.
Completion of the Training Administrators of Graduate Medical Education Programs Certification (TAGME) from the National Board for Certification of Training Administrators qualifies applicants for each level of this series.
Illinois Residency is required within 180 days of employment.

Nice To Haves

Bachelor's Degree
Knowledge of medical education curriculum

Responsibilities

Serves as University of Illinois College of Medicine Peoria contact liaison for physicians, residents, affiliated local/regional hospitals, medical institutions and organizations regarding CME activities.
Assists CME Chair with implementing changes and/or updates from Accreditation Council for Continuing Medical Education (ACCME) requirements.
Organizes CME activities and prepares, develops and maintains schedules.
Prepares materials to assist medical education participants with content requirements for CME program applications.
Compiles materials for and attends all Peoria and College CME committee meetings and retreats.
Assist the CME Chair by organizing meeting agendas/minutes adds proposals to the local CME meeting agenda and manages action items associated with local CME committee proposal approvals or returns for revisions.
Manage confidential database of Continuing Medical Education program records (for physician participants, hospitals, and organizations) with responsibility for accuracy and reporting in accordance with the Accreditation Council for Continuing Medical Education (ACCME) accreditation standards.
Establishes records of approved CME activities for annual reporting of CME activities.
Requests program evaluations from departments to track attendance for faculty requesting CME credits.
Assists with the orientation of new staff responsible for department CME program application ensuring their understanding of requirements and policy.
Prepares and submits call for applications for the Caterpillar Faculty Scholars program at the beginning of each new fellowship cohort.
Receives and reviews applications for eligibility criteria and ensures adherence to guidelines.
Prepares and distributes application information for review by the advisory committee.
Clarifies or requests additional information as requested by the advisory committee.
Coordinates and assists with the orientation of new program participants (cohort scholars).
Prepares MOU for scholars and home departments that identify time commitment and support requirements.
Serves as faculty scholars' primary contact/liaison; answers program questions based on established guidelines/practices.
Assists CAT Scholar Program Director with the preparation of instructional materials and distributes materials to the scholars.
Schedules pre-meetings between the Director, faculty, and potential speakers; with the direction of the CAT Scholars Chair, assists with the preparation of schedule incorporating internal and external speakers for planned curriculum.
Collects evaluations on CAT session speakers from each CAT Scholar.
Track scholars' participation (vacation/clinic time) to keep scholars on track with deadlines and program requirements; schedules progress meetings for scholars with program directors and mentors.
Schedules, coordinates, and takes minutes for advisory committee meetings.
Assist the Director in preparing and distributing reports, documents, and confidential evaluation data.
Responsible for coordinating food/refreshments for weekly meetings, annual orientation, welcome reception, graduation reception, and dinners.