Education Coordinator or Administrator

UVA Health•Charlottesville, VA

11d•Hybrid

About The Position

The Department of Neurology at the University of Virginia School of Medicine is hiring a Medical Education Coordinator or Medical Education Administrator to serve as the Adult Neurology Residency Program Coordinator. The level will be determined according to the applicant’s education and experience. Medical Education Program Coordinators participate in planning, preparation, and implementation of educational programs, daily operations, orientation, workshops, and CME, graduate, or undergraduate medical education activities. They develop materials, coordinate calendars, interact with program participants, and support compliance with relevant national organizations. Much of the work is performed independently, with assignments and direction also provided by the Medical Education Manager and Program Directors. Medical Education Administrators oversee all aspects of a large education program or multiple programs, performing similar duties with greater authority, independence, or complexity. They liaise among students, administration, and program directors, and are responsible for recruitment, records, communications, accreditation requirements, and curriculum support. They serve as subject matter experts in medical education and oversee recruitment, training, performance, compliance, credentialing, accreditation, program agreements, and reporting processes. The position is based in Charlottesville, Virginia, and is eligible for a hybrid schedule of three days on Grounds per week, with additional on-site presence as needed under UVA’s remote work guidelines. It is a non-exempt, benefited position. Salary is commensurate with education and experience. Application review begins after October 20th. Background checks will be conducted on new hires before employment. Candidates requiring immigration sponsorship now or in the future will not be considered.

Requirements

Coordinator level: high school diploma or GED.
Coordinator level: at least 1 year of relevant experience.
Administrator level: high school diploma or GED.
Administrator level: at least 3 years of relevant professional experience.

Nice To Haves

Bachelor’s degree preferred for both levels.

Responsibilities

Enter faculty and trainee schedules; monitor duty hours and prepare reports for semi-annual reviews.
Maintain files in accordance with ACGME regulations.
Manage the ERAS application process during recruitment; schedule and arrange interview days, enter match data, and prepare and mail offer letters to new hires.
Assist with credentialing, interviewing, evaluations, and meeting preparation.
Prepare pre-approvals and submit travel reimbursements for trainee travel and other expenses.
Attend monthly coordinator meetings to stay current with ACGME and other requirements.
Update the resident handbook annually to reflect policy changes.
Communicate new GME policies to faculty and trainees as needed.
Compile and perform basic analyses of key metric data on trainee evaluations and grading requirements, and summarize results.
Assist with developing a detailed annual budget for GME trainee expenses; evaluate requests and determine whether spending is appropriate under budget guidelines.
Maintain oversight of accreditation documentation, evaluations, verifications, and portfolios.
Oversee and coordinate compilation of trainee evaluation data and provide summaries.
Summarize and distribute information required for Faculty and Resident Awards.
Perform other duties as assigned to support changing business needs.