Medical Director Assistant

Evergreen Family Medicine•Roseburg, OR

3d•$20 - $25

About The Position

Evergreen Family Medicine provides outpatient care, including Urgent Care, Family Practice, Women’s Health, and Occupational Health, at clinics in Roseburg, Sutherlin, and Myrtle Creek, Oregon. The Medical Director Assistant provides complex administrative support to the Hospital and Urgent Care Medical Director, including scheduling, document management, meeting and event coordination, and communications. The role requires discretion, confidentiality, independent initiative, and familiarity with the organization’s management. Candidates offered employment must pass a pre-employment drug screen and background check. Evergreen Family Medicine is a Drug Free Workplace.

Requirements

A bachelor’s degree in Health or Business Administration is preferred, or three years of related experience.
Typically requires extensive secretarial experience supporting executive-level management.
Knowledge of computer programs such as PowerPoint, Excel, and Teams, including desktop support.
Ability to exercise independent initiative and demonstrate overall knowledge of the organization’s management.
Must pass a pre-employment drug screen and background check if offered employment.
Must be able to withstand physical and emotional stress.
Must be able to lift up to 35 pounds at times.

Nice To Haves

Bachelor’s degree in Health or Business Administration.

Responsibilities

Maintain confidentiality in accordance with HIPAA regulations and Evergreen Family Medicine policies.
Follow departmental standards and policies, including applicable state and federal regulations.
Communicate professionally with coworkers, managers, and patients by phone, email, and in person.
Provide complex administrative support to the Hospital and Urgent Care Medical Director.
Interface with high-level internal and external contacts with discretion and confidentiality.
Research background material and collect data, reports, speeches, and correspondence as needed.
Carry out assignments relating to civic or committee activities as needed.
Coordinate meetings, appointments, visitors, and the Hospital and Urgent Care Medical Director’s calendar.
Coordinate hospital scheduling and Urgent Care provider scheduling.
Arrange trainings for various specialties.
Prepare meeting materials with relevant facts and information.
Work consistently and independently on calls and routine correspondence.
Use judgment that reflects the Medical Director’s style and company policy.
Coordinate presentations and events.
Manage documents.
Promote teamwork, a positive outlook, and professionalism.
Perform other duties as assigned.