Medical Director Assistant

Evergreen Family Medicine•Roseburg, OR

About The Position

Evergreen Family Medicine provides outpatient care through clinics in Roseburg, Sutherlin, and Myrtle Creek, Oregon, including Urgent Care, Family Practice, Women’s Health, and Occupational Health. The Medical Director Assistant provides highly complex administrative support to the Hospital and Urgent Care Medical Director, exercising discretion, confidentiality, independent initiative, and judgment consistent with the director’s style and company policy. The role typically requires extensive secretarial experience supporting executive-level management. The position requires effective, professional communication with coworkers, managers, and patients; adherence to HIPAA, company policies, and applicable regulations; and a commitment to teamwork, positivity, and professionalism. Evergreen Family Medicine is a Drug Free Workplace. Candidates offered employment must pass a pre-employment drug screen and background check.

Requirements

A bachelor’s degree in Health or Business Administration, or three years of related experience.
Knowledge of computer programs including PowerPoint, Excel, and Teams, including desktop support.
Typically, extensive secretarial experience supporting executive-level management.
Ability to work independently and exercise initiative and judgment.
Ability to maintain confidentiality and use discretion.
Ability to communicate effectively and professionally.
Ability to withstand physical and emotional stress.
Ability to lift up to 35 pounds at times.
Must pass a pre-employment drug screen and background check if offered employment.

Nice To Haves

Bachelor’s degree in Health or Business Administration is preferred.

Responsibilities

Maintain confidentiality in accordance with HIPAA regulations and Evergreen Family Medicine policies.
Follow departmental standards and policies, including state and federal regulations.
Communicate professionally with coworkers, managers, and patients by phone, email, and in person.
Provide complex administrative support to the Hospital and Urgent Care Medical Director.
Interact with high-level internal and external contacts, using discretion and maintaining confidentiality.
Research background material and collect data for reports, speeches, and correspondence as needed.
Carry out assignments related to civic or committee activities as needed.
Coordinate meetings and schedules, arrange appointments, schedule visitors, and maintain the Medical Director’s calendar.
Coordinate hospital and urgent care provider scheduling.
Arrange trainings for various specialties.
Prepare meeting materials with relevant facts and information.
Answer calls and handle routine correspondence independently.
Use judgment consistent with the Medical Director’s style and company policy.
Create presentations and coordinate events.
Manage documents.
Promote teamwork, a positive outlook, and professionalism.
Perform other duties as assigned.