Medical Development Leadership Administrator

KU Endowment•Kansas City, KS

4d•$63,600•Hybrid

About The Position

The Medical Development Leadership Administrator provides advanced administrative, operational, and communications support to development and organizational leaders responsible for multiple departments, programs, or functional areas. The role coordinates leadership priorities, manages complex schedules and communications, facilitates projects and initiatives, and supports divisional goals. The administrator conducts research; prepares reports, correspondence, presentations, and other materials; and maintains confidential information while exercising sound judgment and discretion. The role is a key resource for leaders, staff, and stakeholders, coordinating activities and information flow to support effective execution of leadership and departmental priorities. The employee is expected to demonstrate KU Endowment’s core values of collaboration, curiosity, empowerment, and excellence. Following an initial training period, the position has a hybrid schedule, with remote work available for part of the week and multiple days per week on-site at the Lawrence, Kansas office. The role operates in a professional office environment and requires regular, reliable attendance. Occasional travel is required, though rare.

Requirements

High school diploma or GED equivalent.
Verified experience related to the role.
Demonstrated competencies at the proficiency level appropriate for the role.
Three years of administrative support experience supporting mid-level divisional leadership or multiple organizational leaders.
Valid driver's license.
Access to reliable transportation for work-related travel between locations.
Ability to respond quickly and effectively to directions and safety hazards.
Ability to communicate effectively with donors, colleagues, students, and the general public.
Ability to observe details at close range.
Ability to move files, open filing cabinets, and bend or stand as needed; minimal lifting of up to 10 pounds.

Nice To Haves

Bachelor’s degree.
Ability to establish and maintain professional and effective working relationships inside and outside KU Endowment.
Ability to adapt to new procedures and technology.

Responsibilities

Provide advanced administrative, operational, and communications support to leaders responsible for multiple departments, programs, or functional areas.
Coordinate leadership activities and communications, prepare reports and presentations, and support execution of leadership priorities through organization, follow-through, and stakeholder collaboration.
Organize and manage administrative and operational activities that support leadership objectives.
Monitor deadlines, track assignments, coordinate follow-up, and resolve routine issues to keep work and priorities on track.
Coordinate complex calendars, meetings, travel, and events, and ensure leaders have the necessary information, materials, and logistical support.
Prepare for meetings and coordinate follow-up activities among stakeholders.
Prepare reports, summaries, and supporting materials using information from multiple sources.
Maintain confidential records and documentation, ensure information is accurate and consistent, and provide guidance on administrative processes and operational practices.
Build productive working relationships with leaders, staff, donors, campus partners, and other stakeholders.
Serve as a professional and responsive point of contact to facilitate communication, collaboration, and information sharing.
Maintain regular and reliable attendance.
Perform other duties as assigned.