Medical Congress Manager

BioMarin Pharmaceutical Inc.

About The Position

The Senior Manager/ Associate Director, Medical Congresses supports the day-to-day execution of key tactics and activities required to deliver excellent outcomes in an assigned functional area. This associate will enable excellence across GMAF priority congresses and leads planning, implementation, execution and post-congress reconciliation across BioMarin’s participation in priority global and regional congresses. In addition the role ensures alignment across commercial and medical stakeholders while tracking congress outcomes to optimize future engagements. This role will sit within the Medical Engagement (ME) group as part of the larger Medical Excellence Team within GMAF. He/she will support the various Medical Units, partner with the Leads across Medical Engagement functions, and collaborate closely with our commercial teams to optimize congress strategies and tactical execution of activities. This role will maintain a focus on key strategic markets and assets / indications in line with company priorities.

Requirements

4+ years experience in a pharma / biotech preferred
Key vendor medical communications experience may be considered
Experience in key Pharma / Biotech congress activities including congress planning, logistics, and execution
Experience in measurement / reporting of medical affairs activities preferred
Experience in project development and execution with cross functional partners
Demonstrated expertise in working successfully with cross-functional teams to achieve results preferred

Nice To Haves

Scientific training (PharmD, PhD, or MD) optional

Responsibilities

Support the model for medical congress selection, prioritization, planning, and execution based on key learnings, industry research and Field feedback
Contribute to BioMarin’s annual congress plan, including congress prioritization, key objectives, and planned activities; Collaborate with cross-functional stakeholders to align on prioritized congresses and define strategic objectives for each congress
Periodically, facilitate cross functional alignment (Medical Unit leadership and Global Medical Affairs, etc.) on congress prioritization levels (1,2,3) and related level 1 objective and activities
Support development of strategic objectives and plans for each level 1 congress
Lead the execution of all aspects of Level 1 congress planning and logistics including housing, staffing, room bookings, exhibit design, and vendor management
Coordinate booth logistics, meetings, vendor support, and compliance
Facilitate pre-congress meetings, daily debriefs during congresses, and post-congress wrap-ups to ensure continuity and accountability
Work with vendors and internal stakeholders to manage A/V logistics, speaker contracting, slide development, and content approvals
Ensure fiscal responsibility and ensure adherence to budget within 10% of targets
Coordinate with the Medical Society Engagement Lead to execute society-related touchpoints, sponsorships, and internal planning for society meetings
Coordinate scheduling, logistics, and tracking for medical expert 1:1 engagements at congresses.
Coordinate with L&D to ensure all congress participants receive necessary training on booth content, clinical updates, and engagement protocol
Ensure booth content and event materials meet MMRC and regional compliance requirements
Coordinate with content teams for pre-approved congress deliverables
Provide guidance and lighter support for regional/local events; Assist with vendor management, KOL contracting, and material approvals
Serve as the lead point of contact during all congresses to ensure execution excellence
Continuously monitor congress landscape, competitor activities and new innovations and make adjustment to the BioMarin congress engagement model or tactics, as required
Ensure booth content and event materials meet MMRC and regional compliance requirements
Collaborate with Medical Society Engagement Lead and broader teams to ensure holistic alignment on congress objectives, plans, attendance, and activities
Act as a bridge for aligning commercial and medical objectives across congress activities
Support planning and execution of symposia, scientific sessions, and sponsored educational events.
Train internal stakeholders and ensure proper understanding of booth protocol, scheduling responsibilities, and onsite behavior
Lead collection of insights and learnings during congresses through structured daily debriefs and post-event meetings
Summarize key findings, booth metrics, medical expert feedback, and partnership outcomes in congress wrap-up reports
Track congress costs, interactions, and cost-per-lead in partnership with the Measurement team
Ensure all relevant insights are documented in Salesforce and escalated to SMART and internal stakeholders where appropriate
Use performance data to inform congress selection and strategy
Prepare and deliver executive level reports on the value of congresses to BioMarin leadership, MU Heads or other key stakeholders as needed
Working cross-functionally and collaboratively to communicate the ME priorities and roadmap internally; ensure alignment, coordination, and resourcing to execute the strategic plans with leadership and matrix teams appropriately
Collaboration with the Medical teams and additional cross-functional internal stakeholders to create and initiate innovative strategies, programs, and tactics in alignment with BioMarin's business objectives and specific therapeutic area strategic imperatives
Develop partnership with internal and external stakeholders
Collaborate cross-functionally across GMAF organization, regions/ countries, and enterprise partners