Medical Assistant - Physician Services Coordinator (Stockbridge GA)

The Recovery Village•Stockbridge, GA

6d•$23 - $25•Onsite

About The Position

The Physician Services Coordinator assists physicians and other medical staff in day-to-day scheduling inpatient and outpatient visits, supporting medical staff in the use of database technology and electronic medical records, compliance auditing, and management of patient lab data. Works effectively with the facility leadership team to ensure success of the facility by completing the following core job duties.

Requirements

High School diploma required.
Minimum one year in a healthcare setting
If currently an employee of ARS, must have worked a minimum of 6 months in an ARS treatment center.

Nice To Haves

Medical Assistant (MA) preferred.

Responsibilities

Review overnight/ weekend emails for medical provider triage. Review the H&P completion report—bring to Flash
Print out labs from Quest and bring to Flash for signature
Review Power BI and bring to Medical Director as requested (Upcoming discharge summaries not completed in 5 days, Order validation, Documentation Not in Final Report)
Scheduling daily Physician and Nurse Practitioner and Physician Assistant visits (i.e. keeping a spreadsheet, adjusting for level of care changes, ensuring appropriate number of visits occur, coordinating with billing/finance). Send to BHT’s for transportation coordination of patients to providers.
Maintaining data reports from Power BI including all facility medical metrics: History and Physical Timeliness, Discharge Summaries completed within 5 days, Diagnosis in 24 hours, Suicide Assessments in 24 hours, PDMP is documented within 48 hours, EKG is documented, Order validations within 24 hours. Productivity metrics are met, i.e., Daily medical visits ASAM 3.7 WM (Detox) or ASAM 3.7 (Medically Managed Residential) and ASAM 3.7 (intensive Inpatient), twice a week medical visit for ASAM 3.5 (Residential Care) or ASAM 3.5 Clinically Managed Residential and MH Residential (where applicable) a min of 4 times a week. PHP and IOP should be weekly. Send to medical director as directed.
Assisting case manager with patients with Leave of Absence and Short-Term Disability paperwork.
Will be cross trained as a BHT for emergencies (patient needing a 1:1 etc.)
In conjunction with the medical director--monthly schedule for medical staff, on call coverage and weekend coverage. Including PRN’s.
Med Exec monthly meeting and type the minutes.
Assist with obtaining paperwork for obtaining Vivitrol, Sublocade and other medications that may need a prior authorization.
Assisting in orienting new medical staff. (EMR, Tour, Relias, ADP)
Maintaining the physician handbook—online at this time as well
Auditor of charts from medical records: Printing the charts that need to be fixed and having that provider fix the mistakes, sign, and date. Scan into the patient’s chart to finish the audit process. (These requests come from billing/ auditor).
ARS Staffing Calculator for Medical Director, Dr. Wandler and Brian Geraghty. Daily and submitted monthly.
Order prescription pads when due.
Schedule interviews for new hires with Medical Director.
Helping to manage data management of urine screenings and reporting to the medical department.
Working with UR on scheduling MD to MD reviews as needed.
Will assist nursing with difficult blood draws if needed.
Will do EKGs if needed.