Medical Assistant III : Orange Coast Women's OBGYN

Hoag•Lake Forest, CA

19d•$25 - $39•Onsite

About The Position

The Medical Assistant III maintains a highly professional environment and collaborative relationships with patients and physicians. The role supports non-clinical tasks that help ensure smooth patient access and flow, while also assisting with clinical activities such as checking vital signs, rooming patients, and assisting with procedures. The Medical Assistant coordinates patient scheduling, chart preparation, pre-authorizations, and communication among providers, patients, staff, Hoag departments, and referring physician offices. The position helps ensure records are received and testing is completed before appointments or surgeries, and provides updates on timing and status when these may affect a patient’s health, testing, or treatment options. The employee may be required to begin at different locations during the workweek or travel to multiple sites. In oncology and specialty clinics, the Medical Assistant follows clinic guidelines for handling instruments and equipment used in procedures.

Requirements

High school graduation or equivalent GED.
Graduation from a Medical Assistant Program or equivalent medical back-office experience.
Ability to anticipate provider needs and apply critical-thinking skills developed through experience.
HMG Primary Care: 8 years of experience in Primary Care.
HMG Specialty Care: 4 years of experience in the same specialty area.
OCW: 4 years of experience in OBGYN.
Hoag Urgent Care: 8 years of experience in Primary Care or Urgent Care.
Diabetes Center: 8 years of experience as a Medical Assistant.
Oncology, Gastroenterology, Digestive, or Pain Management Specialty Clinics: 3 or more years of experience as a Medical Assistant.
Current BLS (AHA) certification.
Pain Management Center: National Certified Phlebotomy Technician (NCPT) or California-specific CPT I.
Diabetes Center: CPTI-CPT-Certified Phlebotomy Technician; employees hired into the role before 3/16/2025 are grandfathered into their position and must obtain the CPTI within 210 days to remain in the position.

Nice To Haves

Medical Assistant certification.
CPR certification.
Current Limited Phlebotomy Certification for Diabetes, Oncology, Gastroenterology, or Digestive Specialty Clinics.

Responsibilities

Schedule follow-up office visits, imaging, and laboratory work.
Prepare appropriate chart elements.
Check patients’ vital signs and room patients.
Assist with procedures.
Manage the pre-authorization process and act as a liaison between providers and patients.
Coordinate with staff to ensure required records are received and appropriate testing is completed before appointments or surgery.
Update staff and patients about the timing and status of tasks that may affect health, testing, or treatment options.
Support even patient flow and continuous communication within Hoag and with referring physician offices.
Follow clinic guidelines for handling instruments and equipment used in oncology and specialty clinic procedures.
Work at different locations during the workweek or travel to multiple sites when required.