Medical Affairs Operations Specialist

Liquidia•,

About The Position

Liquidia is seeking a motivated and detail-oriented Medical Affairs Operations Specialist to join their growing team. This role involves cross-functional collaboration with Marketing, Medical, Legal, and Regulatory teams to manage medical materials from concept through final approval. The specialist will also provide key logistical and administrative support to ensure the smooth operation of medical affairs activities.

Requirements

B.A./B.S in Life Sciences, Business Administration, Public Health, or related fields.
2+ years’ experience in medical affairs project management, or healthcare/pharmaceutical program management.
Proactive mindset around taking initiative.
Ability to manage details, manage multiple tasks, and small projects simultaneously.
Work independently to meet deadlines.
Proven oral and written communication skills.
Very proficient in MS Suite and Veeva PromoMats.
Demonstrated abilities for problem-solving, creativity, and collaboration as a key team member.

Nice To Haves

2+ years' experience in the pharmaceutical/biotechnology industry.

Responsibilities

Manage promotional materials through the Medical Review Committee (MRC) workflow, ensuring all timelines and established processes are met.
Facilitate efficient MRC meetings, maintain focus on key issues, and capture meeting minutes including weekly discussions and outcomes.
Ensure all reviewer comments are clarified, reconciled, and incorporated prior to final material approval.
Proofread copy materials prior to Veeva submission, confirming accuracy and that all comments are addressed before final sign-off.
Verify that materials include linked references where required in Veeva PromoMats.
Lead project management within Veeva PromoMats, collaborating with cross-functional teams to meet deadlines, track live and expired projects, and ensure timely re-approvals.
Coordinate with regulatory to prepare OPDP submissions.
Onboard and train MRC members, including external advertising agency partners.
Serve as the primary point of contact for the medical affairs Veeva platform.
Handle administrative functions including HCP contracts, vendor estimates, purchase order generation, and needs assessments.