Medical Affairs Coordinator (Hybrid)

Insulet Corporation • San Diego, CA

1d • Hybrid

About The Position

Insulet Corporation is dedicated to improving the lives of people with diabetes. Our Medical Affairs department supports this mission by providing medical expertise to inform product research and development, evidence generation and dissemination, Key Opinion Leader (KOL) engagement, and medical education. The Medical Affairs Coordinator is an integral member of the global Medical Affairs team, supporting the planning and execution of healthcare provider engagements and medical education programs to ensure high-quality, compliant delivery.

Requirements

• Strong organizational and project management skills with the ability to manage contracting activities across multiple timelines and stakeholders
• Hands-on, proactive, independent, and self-directed workstyle
• Proficiency in Microsoft Office (PowerPoint, Word, Excel) and database systems
• Excellent written and verbal communication skills in English
• Ability to work effectively in a fast-paced, dynamic environment
• Strong attention to detail with the ability to maintain accurate records
• Demonstrates high ethical standards in interactions with HCPs, payers, and industry representatives
• Associates degree or an equivalent combination of education and experience
• 2-5 years of experience in a relevant professional setting
• Familiarity of the life science industry, including relevant laws, regulations, and ethical standards governing interactions with HCPs, payers, and industry representatives

Responsibilities

• Manages logistics of healthcare provider engagements for US Medical Affairs (internal approval forms, contracting, payments, travel, and meeting logistics)
• Manages vendor financial processes, including supplier tracking, statements of work, purchase requisitions and invoicing
• Supports execution of US medical education grants including meeting coordination, documentation, analysis, budgeting, and record-keeping for approved grants
• Supports team operations, including meeting coordination, documentation, and use of collaborative tools
• Maintains proficiency in cross-functional systems tools (e.g. SAP, Ironclad, Bryter, Zip)
• Supports maintenance of HCP global data privacy practices through SharePoint management
• Define and develop departmental process improvements that drive efficiency and compliance
• Ensures compliant execution of all activities in alignment with internal policies and external regulatory requirements
• Additional responsibilities as needed to support needs of business

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree