Administrative Coordinator, Medical & Scientific Affairs

Labcorp•Indianapolis, IN

3d•Onsite

About The Position

Labcorp is seeking a reliable, motivated, and highly organized Administrative Coordinator to support our growing Medical & Scientific Affairs team in Indianapolis. This individual will help medical directors work efficiently as part of a global team advancing clinical trials, drug development, and innovative laboratory science. The Administrative Coordinator will provide essential onsite support to the Medical & Scientific Affairs team while coordinating closely with remote colleagues and individuals at other Labcorp locations. The ideal candidate is proactive, discreet, proficient with technology, and committed to providing responsive, high-quality support in a fast-paced professional environment. Reliability, motivation, and organization are essential for success in this role. Labcorp is a leader in laboratory services and drug development, supporting pharmaceutical, biotechnology, and medical device organizations throughout the development lifecycle. Our central laboratory network contributes to advanced clinical research in companion diagnostics, genomics, vaccines, biomarkers, immunotherapeutics, flow cytometry, and other areas. This is an opportunity to join a collaborative Medical & Scientific Affairs team, support work at the cutting edge of drug discovery, and contribute to Labcorp’s mission to improve health and improve lives.

Requirements

Experience providing administrative, departmental, executive, office, or coordination support.
Proficiency in written and spoken English, proficiency with Microsoft software including outlook, excel, word, PowerPoint, and ability to learn and utilize other software platforms required for listed duties.
Strong proficiency with Microsoft Outlook, Teams, Word, Excel, PowerPoint, SharePoint, and virtual-meeting tools.
Ability to interact professionally with senior leaders, colleagues, visitors, vendors, and cross-functional teams.
Ability to learn new systems and adapt to changing priorities.
Excellent organizational, written communication, and time-management skills.
Strong attention to detail, discretion, and sound judgment.
Proficiency in spoken and written English.
Punctual and dependable attendance is essential.
Must follow all site safety, confidentiality, data-privacy, and compliance requirements.
Required personal protective equipment must be used when entering designated laboratory areas.

Nice To Haves

An associate’s degree or significant experience as an Administrative Coordinator.
Experience supporting leaders in healthcare, biotechnology, pharmaceuticals, laboratories, clinical research, or another scientific or medical environment.
Experience coordinating travel, expenses, procurement, purchase orders, invoices, or suppliers.
Familiarity with laboratory operations, medical or scientific terminology, CLIA, CAP, or continuing education requirements.
Familiarity with workflow, project-management, or document-control tools such as Workfront and Veeva.

Responsibilities

Manage leadership calendars and coordinate team activities across locations and time zones.
Schedule meetings, events, visitors, conference rooms, and virtual sessions.
Prepare agendas and materials, document action items, and track follow-up.
Communicate schedule changes promptly and accurately.
Coordinate travel arrangements, itineraries, documentation, and changes.
Prepare, submit, and track expense reports.
Maintain supporting records and follow up on approvals or missing information.
Prepare and track purchase orders, invoices, and related documentation.
Coordinate with suppliers and internal Procurement and Finance teams.
Monitor office supplies, inventory needs, and open requests.
Coordinate mail, shipments, copying, scanning, filing, supplies, and workspace needs.
Maintain department records, distribution lists, training files, and document workflows.
Support onboarding by coordinating workspaces, badges, accounts, equipment, access, forms, and training assignments.
Track administrative tasks through completion and escalate delays appropriately.
Support audiovisual equipment, virtual meetings, and presentation readiness.
Use Microsoft Outlook, Teams, Word, Excel, PowerPoint, SharePoint, and related business tools effectively.
Escalate complex technical issues to IT or the appropriate system owner.
Learn and use new workflow and document-management platforms.
Initiate and track requests with internal support teams.
Coordinate effectively with onsite and remote colleagues across Labcorp locations.
Keep stakeholders informed of progress, delays, and next steps.
Build productive relationships with internal and external partners.
Apply sound judgment when resolving issues or escalating barriers.