Medical Administrative Assistant - Multiple Departments & Openings

Mayo Clinic•Rochester, MN

5d•$22 - $30•Hybrid

About The Position

Mayo Clinic is a top-ranked healthcare provider dedicated to putting patients first and investing in its employees with competitive compensation and comprehensive benefits. This role offers continuing education and advancement opportunities for a long, successful career. The Medical Administrative Assistant performs a variety of clinical and non-clinical administrative support tasks, including managing patient materials, coordinating appointments and meetings, preparing documents, processing invoices, composing correspondence, supporting departmental projects, managing web content and databases, and answering telephones. The role supports healthcare providers by anticipating needs and requests, acting as a direct contact for patients, and demonstrating initiative, proficiency, and adaptability. Key attributes include strong organizational, communication, and interpersonal skills, a commitment to quality and confidentiality, professionalism, attention to detail, and accuracy in all patient-related activities.

Requirements

High school diploma or G. E. D. with a minimum of two years’ experience in an administrative support role OR one-year degree/diploma in an administrative, business, or medical-related program with a minimum of one-year experience in an administrative support role, OR an associate’s degree in an administrative, business, or medical-related program.
Administrative support role experience must include performance of responsibilities such as meeting management and calendar coordination, creating/transcribing correspondence/documents, and utilization of business-related software to produce databases, spreadsheets, presentations, etc.
Individuals without relevant medical education or medical experience will be required to successfully complete a Medical Terminology course within six months of employment. Anatomy/Physiology may also be required depending on role and background.
Possess high-level skills in organization, customer service, professionalism, interpersonal relations, written and oral communication, and the ability to prioritize, frequently and quickly shift tasks, and adapt to a rapidly changing environment.
Demonstrate effective and appropriate decision-making, judgment, and confidentiality as well as attention to detail and follow-through.
Experience with coordination of travel and expense management.
Proficient application of English grammar, punctuation, and sentence structure.
Demonstrates proficient use of computer hardware and software, telecommunication, and other office equipment and ability to navigate multiple systems simultaneously.

Nice To Haves

Prefer work-related experience within the last ten years.

Responsibilities

Requesting and managing the flow of patient materials
Coordinating appointment schedules
Scheduling, coordination, and follow-up tasks for meetings, events, and professional travel
Managing calendars
Preparing documents and presentation materials
Processing invoices and reimbursements
Composing and/or transcribing correspondence/documents
Supporting departmental projects/activities
Creating and maintaining web sites, web pages, databases, spreadsheets, social media accounts
Answering telephones and providing related follow-through
Supports the health care provider by anticipating and responding to provider and patient needs and requests of the health care team and serves as a direct contact and resource to the patient
Exhibits initiative, proficiency, and adaptability to optimize the time of those supported
Strong organizational, communication, and interpersonal skills
Commitment to quality and excellence in service
Confidentiality and professionalism
Accountable for ensuring accuracy and completeness through attention to detail
Accuracy and thoroughness in all patient-related activities