Medical Administration Recruitment Coordinator

Vancouver Coastal Health • North Vancouver, BC

2d • CA$32 - CA$47

About The Position

Reporting to the Manager, or Director/designate, Medical Administration, and with joint accountability to VCH Talent Acquisition, the Medical Administration Recruitment Coordinator provides administrative, systems and analytical support to relevant physician/medical staff leaders (Hiring Leads) to facilitate the hiring process for medical staff within the Coastal CoC. The Medical Administration Recruitment Coordinator acts as the main point of contact within the CoC regarding the hiring process; arranges and coordinates interviews; prepares interview guides; and ensures consistent application of related organizational directives such as the Medical Staff Rules and/or the Medical Staff Recruitment SOP. Triages sensitive and confidential information; monitors and tracks performance against relevant KPIs; conducts analysis, and produces high quality reports, correspondence and other materials as requested. Key contacts include Talent Acquisition leadership, Senior Medical Directors, Associate Senior Medical Director, Directors, Medical Administration, Department Heads, Division Heads, and Local Medical Directors. This work is framed within VCH’s commitments to our pillars of Indigenous Cultural Safety, Anti-Racism, Equity, Diversity and Inclusion, and Planetary Health.

Requirements

• Graduation from a minimum two-year diploma program in human resources or a related field plus three (3) years of recent, related experience including one year’s related experience with recruitment/hiring or an equivalent combination of education, training, and experience.
• Strong computer skills in word processing, spreadsheet, and database software use.
• Exercises considerable judgment, tact, and discretion in preparing, disclosing, and handling information of a confidential and/or sensitive nature.
• Demonstrates creativity, resourcefulness, and an excellent customer service-orientation.
• Communicates in a compelling, clear, and understandable manner (both verbally and in writing) and uses strong persuasion abilities to represent needs of management team.
• Applies and explains policies and procedures and performs detailed analyses of complex reports.
• Utilizes effective interpersonal skills when providing direction, guidance, and training to new and existing team members, ensuring clarity of roles and responsibilities, adherence to standards of quality and effective and timely service.
• Applies excellent time management skills to prioritize and complete assignments in a manner that optimizes departmental effectiveness and contributes to organizational success.
• Employs expertise in the use of desktop computer applications and computer systems to record data, process transactions and complete a variety of documents and presentations.
• Develops and maintains strong relationships with key internal and external partners to promote and enhance services provided with sensitivity to diversity and indigenous lens.
• Practices the recognition, inclusion and support of all types and aspects of diversity at all stages of engagement, with an understanding of the issues faced by people from equity-deserving groups.
• Physical ability to perform the duties of the position.

Responsibilities

• Acts as the main point of contact within the CoC regarding the hiring process.
• Arranges and coordinates interviews.
• Prepares interview guides.
• Ensures consistent application of related organizational directives such as the Medical Staff Rules and/or the Medical Staff Recruitment SOP.
• Triages sensitive and confidential information.
• Monitors and tracks performance against relevant KPIs.
• Conducts analysis, and produces high quality reports, correspondence and other materials as requested.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree