Medicaid Lead / Receptionist

Great Prairie AEA•Ottumwa, IA

1d•Onsite

About The Position

Great Prairie Area Education Agency has an opening for a Part Time Medicaid Lead / Receptionist in our Ottumwa AEA office. This is an hourly position with a generous paid leave package in addition to a monthly cafeteria plan allotment of $525 (any unused cafeteria amount is paid through payroll after taxes to the employee), IPERs retirement and employer sponsored LTD and life insurance. The Office Administrative Assistant provides high-level support in the agency, performing a variety of administrative support functions. The Office Administrative Assistant supports Administration, designated staff, agency programs, projects, services, and works cooperatively with school administrators, teachers, and external and internal partners creating a positive and professional first and lasting impression.

Requirements

High school diploma / GED required.
Three to five years of administrative support experience.

Nice To Haves

Coursework in business administration or a related field is preferred.

Responsibilities

Models a positive image of the GPAEA, demonstrating a high degree of customer service to visitors, customers and co-workers.
Provides timely support to customers/staff for functions including but not limited to: coordination of schedules/calendars; coordination of meetings and meeting space; resource assembly; development and/or photocopying of documents; preparation of presentations; correspondence; updating agency documents and technical support for agency systems.
Demonstrates excellent communication, personal presentation, and problem-solving skills.
Manages and maintains confidentiality of information.
Demonstrates ability to organize and manage multiple projects and activities.
Recommends policy and procedure revisions as they relate to central support clerical activities.
Participates in meetings, workshops, committees, and professional development opportunities.
Provides system & process support to administrators.
Supports and prepares necessary documents to order equipment, supplies, and online print orders.
Regular, predictable, consistent attendance is essential.
Demonstrates cultural competence and behaviors consistent with the core values, vision, and mission of GPAEA.
Other duties as assigned.
Knowledge of standard administrative assistant procedures and office management techniques, including record management, word processing, filing, telephones, video and phone conferencing, note taking, gathering/organizing data, and calendar/schedule maintenance for the office and/or assigned personnel.
Ability to maintain confidentiality.
Strong oral and written communication skills, correct English grammar, punctuation, spelling, and proofreading.
Strong interpersonal and customer service skills; in person, in writing, and on the telephone.
Ability to communicate and work well with others.
Ability to anticipate, organize, and prioritize the needs of many individuals within the office and complete work for meeting multiple timelines.
Evidence of accuracy and thoroughness of work products.
Computer experience using both Mac and PC, including Google apps and Microsoft products and web based tools, as well as the ability to learn new applications and resources.
Ability to work as a team and independently.
Knowledge and demonstration of cultural competence.