Media Specialist 1 & 2

Trinity Global Consulting • Norfolk, VA

2d

About The Position

Media Specialist 1 and 2 support daily Technical Library operations and records and media services. Duties include processing incoming technical publications; filing documents; maintaining inventory, circulation, and distribution; scanning engineering drawings, technical manuals, photographs, reports, and historical records; checking image quality; and entering indexing and metadata according to established naming conventions.

The role maintains electronic and hard-copy records, including filing, storage, retrieval, tracking logs, and support for retention and disposition activities. It also involves organizing digital photographs, graphics, and multimedia files; assisting with audiovisual equipment setup and operation; helping Government personnel locate library publications and resources; and responding to customer inquiries. Additional duties include reviewing scanned documents for accuracy and completeness, reporting discrepancies to supervisory personnel, maintaining statistics and logs, preparing correspondence and reports, and participating in updates to standard operating procedures.

Requirements

• High school diploma or GED; equivalent combinations of education, training, and directly related experience may be considered.
• Media Specialist I: At least one year of experience in library support, records management, document imaging, office administration, customer service, or a related field.
• Media Specialist II: At least three years of progressively responsible experience supporting library operations, document management, records management, or media services.
• Proficiency with Microsoft Office Suite, Teams, Outlook, SharePoint, and Adobe Acrobat Professional.
• Experience operating high-speed document scanners and multifunction printers/copiers.
• Ability to travel up to 20% locally, within CONUS, and OCONUS; valid U.S. passport required.
• Ability to lift up to 30 pounds, reach, bend, and file in shelving systems, and wear required PPE during industrial or shipboard visits.
• Must be eligible to obtain and maintain Government-required credentials, installation access, and CAC.

Nice To Haves

• Associate degree in Library Science, Information Management, Multimedia, Communications, Business Administration, or a related field.
• Experience with electronic document management systems and digital records.
• Experience with Military Sealift Command, U.S. Navy, or the Department of Defense.
• Experience in Government technical libraries and with technical publications.
• Experience with electronic records management and digital imaging.
• Experience with Integrated Library Systems (ILS) and basic image-editing software.
• Government contract support experience.

Responsibilities

• Assist with daily Technical Library operations, including processing incoming technical publications, filing, inventory control, circulation, and document distribution.
• Scan engineering drawings, technical manuals, photographs, reports, and historical records; verify image quality and enter indexing and metadata using established naming conventions.
• Maintain electronic and hard-copy records, including filing, storage, retrieval, tracking logs, and retention and disposition support.
• Process and organize digital photographs, graphics, and multimedia files.
• Assist with audiovisual equipment setup and operation.
• Assist Government personnel in locating publications and library resources and respond to customer inquiries.
• Review scanned documents for accuracy and completeness and report discrepancies to supervisory personnel.
• Maintain library statistics and logs, prepare correspondence and reports, and participate in SOP updates.

Benefits

• Medical, dental, and vision coverage for eligible employees and family through CareFirst and VSP.
• Paid time off granted in accordance with contract requirements.
• 11 federal holidays observed annually.
• Short-term and long-term disability insurance, life insurance, and AD&D coverage.
• 401(k) retirement plan managed through Ameritas.
• Formal training as required, with additional learning opportunities based on role.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED