Contract Specialist 1 or 2

Louisiana State University

10d•Hybrid

About The Position

This position prepares/assists in the preparation of assigned Professional, Specialty, and Consulting Services contracts and amendments in accordance with State laws and University policies. The role interprets Federal, State and University rules/regulations/guidelines regarding contracts/amendments, as well as monitors contracts for adherence. The position interacts with suppliers and campus departments, interpreting policies and providing guidance throughout the procurement process. The role maintains reports, prepares reports and/or correspondence related to assigned contracts/amendments. Issues purchase orders and change orders to contracts through Workday. Has knowledge of commonly used concepts, practices and procedures within an office setting. Demonstrated experience and ability to coordinate multiple projects and work under pressure to meet deadlines. Relies on instructions and established guidelines to perform the functions of the job. Works under immediate supervision. This position may be eligible for flexible work arrangements with the possibility of hybrid and remote work within the State of Louisiana.

Requirements

Bachelor's degree with 0-2 years of experience in Procurement, Business or related field
Competency in PC based office software; excellent communication & organizational skills.
Physical ability & eye-hand coordination necessary to use a computer, copier, telephone & other office equipment; ability to sit in the same position for extended periods (3.5 to 4 hours) at a time using continuous hand motions when entering data into the computer system; overtime may be required during the fiscal year end process or during peak work periods.
Bachelor's degree with 2 years of Professional level experience in Procurement, Business or related field

Nice To Haves

Master's degree in Supply Chain Management with 3 or more years of experience.
Experience in contract administration practices and procedures or related field.
Experience in conducting solicitations for goods and services.
Excellent communication & organizational skills; detail oriented; proficiency in Microsoft Office products; ability to communicate clearly & effectively.
Master's degree with 3 or more years of experience.
Experience in contract administration practices and procedures or related field.
Experience in conducting solicitations for goods and services.
Excellent communication & organizational skills; detail oriented; proficiency in Microsoft Office products; ability to communicate clearly & effectively.

Responsibilities

Working under direct supervision of the Assistant Director for Contracts, negotiates, develops, reviews & analyzes contracts and agreements that ultimately commit resources on behalf of the University; prepares contracts for final review and approval by the appropriate University personnel (Asst Director, System CPO; Assoc Dir, etc); researches and applies proper University policies and requirements for contracts, MOUs, agreements, etc. Analyzes, modifies and recommends improvements for current contracts.
Reviews contracts to ensure receipt of required contract documents for compliance with contract terms, i.e., insurance certification including review of coverage limits and verification that insurance criteria is met, and verification that contract requirements are met. Interprets contract documents, terms and requirements inclusive of terms concerning termination of contracts. Follows through with contract processing through final stages of execution. Communicates with outside suppliers and departmental contacts as necessary, resolving issues that arise.
With direction from the Assistant Director for Contracts, 1) performs general contract administration, tracking related action/due dates; 2) coordinates contract reviews with General Counsel and Risk Mgmt. Co-Participant, under the direction of the Assistant Director, in the negotiation of general terms and conditions with contracted parties
Provides guidance to departments/divisions on procedures in contracting of goods and services and interpretation of Federal, State laws and University policies and procedures. Prepares documents for signatures of parties to agreements of authorized agents; coordinates termination of agreements and contracts.
Other duties as assigned.