Media Billing Specialist- Part- Time

Intertrend•Long Beach, CA

About The Position

The Media Billing Specialist serves as a liaison and support between the Accounting and Media teams, providing responsive, efficient, effective, and accurate billing administration. The role acts as the centralized billing contact for assigned linear and digital media billing accounts. Key work includes reconciling and entering media invoices in MediaOcean’s Prisma and Spectra systems, resolving invoice discrepancies, and preparing client billing packages—including hardcopy backups and billing summary reports—needed to process and release payments to media vendors.

Requirements

Strong accuracy, attention to detail, and ability to deliver work on time.
Ability to prioritize workload and manage multiple tasks simultaneously.
Ability to work as part of a team with an upbeat, positive approach.
Excellent written and oral communication skills.
Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.

Nice To Haves

Knowledge of MediaOcean, especially Prisma.

Responsibilities

Gather and enter media invoices into MediaOcean Prisma/Spectra, aligning them with the accounting system (C&P).
Coordinate with internal and external teams on reconciliations, discrepancy resolution, and billing adjustments.
Gather information requested by planners and accounting teams for reporting and audits.
Generate print, TV, and radio insertion orders through Prisma and review them for accuracy before sending them to media vendors.
Follow up with media vendor representatives to confirm or accept insertion orders when necessary.
Gather advertising material deadlines and submission instructions for account service teams and production when needed.
Organize and maintain media department resources, including insertion orders, traditional and digital buys, and traffic when applicable.
File incoming media invoices, media kits, and media sponsorships in the media library.
Respond to requests from agency departments in a timely manner.
Provide service and communicate with internal teams and media partners.
Perform other assigned billing-related and media buying duties.
Prepare client billing packages, including hardcopy backups and billing summary reports, to support processing and release of payment to media vendors.