Direct Response, Media Assistant | Active International | Pearl River, NY

AMS•Pearl River, NY

About The Position

The Media Assistant coordinates, updates, and maintains media accounts from inception through completion. Working closely with buyers, networks, and advertising agencies or clients, the role supports the execution and maintenance of Direct Response media placements. The position has no supervisory responsibilities and does not require regularly scheduled travel.

Requirements

Bachelor’s degree preferred, or equivalent experience required.
Proficiency in Microsoft Word and Excel required.

Nice To Haves

Up to one year of related experience, preferably in an administrative and/or media capacity in a corporate environment.
Experience with MediaOcean, CORE Direct, and PeopleSoft media systems.

Responsibilities

Assist buyers in gathering rates and inventory availability from networks.
Maintain an up-to-date media representative list with names and contact information.
Send approved orders to designated media representatives and follow up to obtain written confirmations.
Complete Control Sheets for local and national stations and networks as requested.
Prepare and maintain monthly programming grid folders by regularly requesting updated grids from networks.
Use network-provided grids to fill missing programming information in weekly post log reports and final post data.
Complete program schedules and post log reports for clients as needed.
Obtain and check station pre- and post-log times for accuracy.
Monitor media placements to ensure fair and equitable rotation across placed units.
Follow up daily with sales representatives and assistants by phone and email for updated pre-logs.
Request and confirm the accuracy of local market contracts, including trade deal usage.
Assist buyers with entering rates and buylines into CoreMedia System (CORE Direct).
Open job estimates in CORE Direct, MediaOcean, and PeopleSoft.
Input Direct Response schedules into MediaOcean and/or PeopleSoft.
Generate internal pre-log charts comparing ordered and scheduled air times.
Notify buyers and campaign managers of networks experiencing pre-emptions.
Provide daily updates for each network and client.
Compile client pre-log times and enter them in the requested format.
Reconcile local air times in Direct Manager weekly with support from the Coordinator and Buyer.
Help coordinators meet monthly deadlines, including local and national invoice reconciliation.
Support coordinators, supervisors, and buyers with ad hoc projects and tasks.
Create, send, and save credit memos and emails to representatives in the appropriate client folders.
Participate in and complete ad hoc projects as assigned.